Responsibilities

• The Event Marketing Coordinator is responsible for coordinating all aspects of marketing events, both at the corporate office and within the venues, from concept development through execution.
• Responsibilities include, but are not limited to, marketing presentations, production schedules, performer scheduling, décor build-outs, staff uniforms, promotional giveaways, specialty acts, dancers, costumes, and related event elements.
• Conceptualize, plan, and execute layered, themed, sponsored, and promotional events designed to attract local and targeted demographics
• Execute purchasing, branding initiatives, and sponsorship fulfillment
• Coordinate and execute partnership, sponsorship, and beverage activations within the venues
• Serve as the primary onsite contact for internal departments and external vendors during event and activation execution, including décor load-ins, builds, strikes, and load-outs as needed
• Hire and manage outsourced production crews and vendors for marketing events as required
• Obtain and evaluate pricing for event assets, including promotional items, uniforms, vendors, labor, and services
• Secure, transport, and organize costumes, props, swag, and décor for marketing events, photo and video shoots, sponsorship activations, beverage activations, and other marketing initiatives
• Track event production budgets and resource allocation

• Submit event-related invoices in a timely manner for processing and payment
• Create and maintain documentation required for event marketing functions, including purchase orders, inventory sheets, mood boards, sponsorship decks, proposals, and production schedules
• Maintain inventory and organization of all event marketing assets within the company warehouse
• Manage graphic design requests for event marketing related projects through the Asana project management system
• Update Event Operational Notes (EONs) weekly with relevant information regarding upcoming marketing events and initiatives, and participate in scheduled cross-departmental meetings and calls
• Assist and/ or complete additional tasks as assigned.

Requirements

• High school diploma required
• Proof of eligibility to work in the United States
• 21+ years of age

Preferred

• College degree preferred
• Hospitality and/or industry experience preferred
• Proficient in Windows Microsoft Office and Canva preferred
• Demonstrable social networking experience preferred
• Excellent copywriting, editing (photo/video/text), presentation, and communication skills
• Positive attitude, detail-oriented with good multitasking and organizational ability

Benefits

• Medical, Dental, and Vision Coverage
• 401(k) Retirement Program with Employer Match
• Life and Disability Insurance Plans
• Ancillary Insurance Plans
• Employee Assistance Program
• Fertility & Family Forming Support and Resources
• Pet Insurance
• Employee Discounts
• TAO Savings Marketplace
• Time off and much more!