Responsibilities

• Own the full event lifecycle: venue/booth selection, registration, travel coordination, on-site logistics, and post-event wrap-up
• Maintain a master events calendar with all deadlines, deliverables, and dependencies across the marketing team
• Manage vendor relationships, AV, production, catering, signage, swag, and experiential partners
• Own event budgets end-to-end; from initial planning through post-event reconciliation, including surfacing trade-off decisions to leadership and tracking ROI metrics that inform future investment decisions
• Manage RFP from evaluation to implementation for an event tech stack suited to Butler/Till's needs (Cvent, Eventbrite, Splash, or similar); this role will help shape how we manage events at scale going forward
• Manage all logistics for Butler/Till speakers and panelists, including briefing materials, travel arrangements, and on-site support
• Coordinate with conference organizers to confirm session details, run-of-show, A/V specs, and co-panelist introductions
• Prepare senior leaders with talking points, bios, headshots, and any requested pre-event materials
• Serve as the primary liaison between Butler/Till executives and external event producers or program directors
• Create seamless, white-glove experiences for Butler/Till leadership at every event — anticipating needs before they arise

Requirements

• Bachelor's degree in Marketing, Communications, Hospitality, or related field preferred
• 5–8+ years of event management or conference coordination experience, preferably in B2B marketing, agency, or media
• Proven experience managing high-profile events with executive-level stakeholders and senior external participants
• Experience coordinating speaker and panel logistics at industry conferences
• Familiarity with event management platforms (Cvent, Eventbrite, Splash, or similar) and the judgment to recommend the right tools for a growing program
• Exceptional project management skills; experience with Asana, Monday.com, Notion, or similar
• Strong written and verbal communication skills — executive briefings, vendor contracts, and event recaps with equal ease
• Ability to travel to events as required (estimated 20–30%)

Benefits

• ESOP (employee stock ownership plan)
• annual bonus
• full benefits package
• paid time off benefits, including 100% paid parental leave
• DEIB commitment to Diversity, Equity, Inclusion and Belonging at Butler/Till