Responsibilities

• Assist in the end-to-end planning and execution of client and internal events.
• Coordinate logistics, including venue booking, catering, AV setup, transportation, permits, and materials.
• Maintain and update event timelines, budgets, floorplans, and run of show development to ensure smooth operations.
• Liaise with suppliers and vendors to confirm availability, negotiate pricing, and monitor delivery timelines.
• Prepare event materials such as signage, handouts, and swag/POS.
• Packing event material, POS pre and post event.
• Liaise with warehouse and shipping suppliers: warehouse logistics /delivery tracking.
• Travel around 30-40% of the time onsite to events across the US.
• Support on-site event operations, including setup, troubleshooting, coordination, and teardown.
• Assist with internal reporting, post-event analysis, and data entry (e.g., feedback surveys, attendance metrics).

Requirements

• 1-2 years of experience in the events industry.
• Excellent face-to-face communication skills.
• Strong passion for events.
• Highly organized and efficient. Time management skills are key as multiple events will be worked on simultaneously.
• A problem-solver with the ability to think strategically, anticipate problems before they happen, and efficiently solve them when faced with on-site issues.
• Collaborative approach and willing to get hands dirty and work on all required events tasks.
• Be decisive and organized.
• Interested in being part of a newly created events division in a growing agency.
• Good knowledge of the US market and ability to stay attuned to changes and trends in the communications industry.
• Negotiation skills (vendors and clients).
• Budget optimization capabilities.
• Strong written communication skills.
• Ability to build and nurture a professional network and maintain ongoing external relationships.
• Knowledge of the food & beverage industry preferred.
• Bilingual.

Preferred

• Bilingual (English and French) preferred.
• Knowledge of the food & beverage industry preferred.

Benefits

• 401k contribution no matter what you elect to contribute yourself: 5% of your gross annual salary. There is no vesting period, but a 6-month employment eligibility period before it kicks in.
• Healthcare covered at 95% with United Healthcare Oxford. This includes vision and dental.
• PTO: 15 days, national holidays, 3 personal and 5 sick days.
• In addition to the 8 legal holidays in the USA, Hopscotch USA offers its employees 7 additional paid days during which the agency is closed, including a full week between Christmas and New Year’s Day.
• Summer hours: Summer hours (half days on Fridays) are in effect starting from July 1st, and ending the Friday before Labor Day, the first Monday of September.
• Hybrid working model (we currently have 3 mandatory in-office days, including 2 fixed on Wednesday and Thursday and one at your own choice.
• The agency offers a Work from Anywhere Week to the whole agency each year, either the week before the Christmas closure or the first week after the New Year when the office reopens.
• Bonus eligibility if the agency meets its expectations.