Communications Specialist and Team Coordinator at ZEISS Group | Dublin, CA | $68K/yr – $85K/yr

ZEISS Group

Communications Specialist and Team Coordinator

Dublin, CA (On-site)

$68K/yr – $85K/yrMid Level3+ years expFull time

Posted 4 months ago

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Job Summary

Assist Marcom operations by coordinating events, creating materials, and managing internal communications to support brand consistency.

Own logistics, vendor management, and attendee communications for Marcom events
Must-have: 3+ years supporting Marketing & Communications or similar admin roles
Collaborate with Global and North American Communications Teams to align messaging and branding

Job Description

Responsibilities

Assist in organizing and executing company events and activities related to Marcom, including logistics, vendor management, and attendee communications.
Assist in the development, editing, and distribution of marketing materials, newsletters, and digital content to support organizational branding and communication strategies in close collaboration with the Global and North American Communications Teams.
Coordinate internal communications for marketing and communications (Marcom) initiatives, ensuring consistent messaging and timely distribution of information in close collaboration with Global and North American Communications Teams.
Collaborate with Marcom teams on campaigns, events, and company-wide initiatives, contributing to content creation and ensuring alignment with brand guidelines.
Serve as a point of contact for Marcom related inquiries, supporting cross-departmental collaboration and strengthening the company’s brand presence internally.
Serve as a liaison between the leadership team and internal stakeholders, facilitating effective communication.
Prepare and edit correspondence, reports, presentations, and other documentation with a high degree of accuracy and professionalism.
Plan, organize, and execute team meetings, events, conferences, workshops, and off-site activities, handling all logistical details, budgets, vendor contracts, and attendee communications to enhance team cohesion and culture.
Coordinate travel arrangements for Head of SMT US.
Support project management by tracking deadlines, milestones, deliverables, compiling materials, assisting with progress reporting, and following up on outstanding tasks to ensure completion of action items.

Requirements

3+ years supporting Marketing & Communications (Marcom) or similar admin roles
Bachelor’s degree in Business, Marketing, Communications, or related field (or equivalent experience)
Experience helping with marketing materials, newsletters, and digital content
Familiar with brand guidelines, campaigns, event coordination, and vendor management
Strong skills in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Comfortable using Microsoft Teams, project management tools, and AI technologies
Ability to create presentations and documents efficiently
Highly organized with strong multitasking abilities
Excellent written and verbal communication skills
Professional, detail-oriented, and able to handle confidential information

Benefits

Medical
Vision
Dental
401k Matching
Employee Assistance Programs
Vacation and sick pay
The list goes on!

ZEISS Group

4.0 Glassdoor

ZEISS is an internationally leading technology enterprise operating in the fields of optics and optoelectronics. In the previous fiscal year, the ZEISS Group generated annual revenue totaling almost 12 billion euros in its four segments Semiconductor Manufacturing Technology, Industrial Quality & Research, Medical Technology, and Consumer Markets (September 30, 2025).For its customers, ZEISS develops, produces, and distributes highly innovative solutions for industrial metrology and quality assurance, microscopy solutions for the life sciences and materials research, and medical technology solutions for diagnostics and treatment in ophthalmology and microsurgery. The name ZEISS is also synonymous with the world's leading lithography optics, which are used by the chip industry to manufacture semiconductor components. There is global demand for trendsetting ZEISS brand products such as eyeglass lenses, camera lenses, and binoculars.With a portfolio aligned with future growth areas like digitalization, healthcare, and Smart Production and a strong brand, ZEISS is shaping the future of technology and constantly advancing the world of optics and related fields with its solutions. The company's significant, sustainable investments in research and development lay the foundation for the success and continued expansion of ZEISS' technology and market leadership. ZEISS invests 15 percent of its revenue in research and development – this high level of expenditure has a long tradition at ZEISS and is also an investment in the future.With over 46,600 employees, ZEISS is active globally in around 50 countries with more than 60 sales and service locations, around 40 research and development facilities, and 30 production facilities worldwide.Learn more about ZEISS: www.zeiss.com/aboutData privacy: www.zeiss.com/data-protectionImprint: www.zeiss.com/publisherThis is ZEISS's official LinkedIn account. It follows the ZEISS Netiquette: www.zeiss.com/netiquette

Founded in 2002

Oberkochen, Baden-Württemberg, DEU

25K employees (1,436 in marketing)

www.zeiss.com/publisher

78% recommend to a friend

93% CEO approval