Responsibilities

• Create and manage publication calendar, workback schedules, project phases, and milestones delivery dates
• Balance management of multiple sets of guidelines simultaneously
• Oversee intake sessions, check-ins, and feedback cycles; distribute notes, next steps, and action items to ensure alignment across project teams
• Utilize project management systems to track statuses, document progress, and flag blockers and risks
• QC files for accuracy prior to routing for reviews and approval
• Drive review cycles by routing guideline documents and drafts to internal stakeholders and IOC partners, ensuring review timelines are honored, interpreting and consolidating notes, and facilitating in-person feedback sessions when further discussion is needed
• Coordinate updates and addendums to guidelines as new assets become available for publication
• Own file management ensuring outdated versions are properly archived

Requirements

• Minimum 3+ years of hands-on experience in creative project or traffic management, either within an in-house creative team or agency setting; brand governance focus is a plus
• Knowledgeable in developing brand governance frameworks, guidelines, and style guides
• Familiar with project management methodologies and tools such as Smartsheet or similar platforms
• Skilled in stakeholder management across cross-functional and external partners — setting timelines, identifying dependencies, and driving work forward to meet deadlines
• Proven ability to organize and manage multiple multi-phase projects simultaneously, balancing varying levels of complexity and priority
• Bachelor's degree or equivalent work experience
• Ability to foster trusting relationships with teammates, cross-functional partners, and external stakeholders
• Comfortable navigating ambiguity and adapting priorities as project needs evolve
• Self-directed and proactive in surfacing blockers, communicating progress, and keeping stakeholders aligned
• Excellent verbal and written communication across all levels of organizational leadership and external audiences
• Naturally organized with a systematic approach to structuring workflows and managing project documentation
• Strong design literacy, able to understand and interpret brand guidelines when performing QC and governance reviews
• Keen attention to detail, capable of reviewing and proofreading design files for accuracy and consistency and flagging necessary revisions
• Passion for design, culture and the power of storytelling at a global scale
• Bachelor's degree or equivalent work experience
• This isn’t just another gig – it’s a once-in-a-lifetime opportunity to shape the look, feel, and experience of LA28. If you’re ready to deliver projects that will live on in Olympic and Paralympic history for generations to come, let’s build together
• Resume

Nice To Have

• Experience in or passion for branding in global sporting events is highly desirable