Propac is seeking a Promotions & Merchandise Coordinator to support the sourcing, procurement, and execution of branded merchandise and promotional product programs. This role works closely with the Promotions & Merchandise Managers, Client Service department, Creative department, and Operations to coordinate vendor quotes, production timelines, purchase orders, and fulfillment logistics. The ideal candidate is highly organized, detail-oriented, and excited about bringing promotional merchandise programs to life for major brand activations and retail programs.

Vendor Coordination & Sourcing Support

• Research and source branded merchandise, promotional products, apparel, and custom premiums
• Coordinate vendor quotes from ASI suppliers and other promotional merchandise partners
• Manage day-to-day vendor communication, including pricing, production timelines, and order updates
• Support product research and trend identification to inform client recommendations
• Assist in evaluating vendor options based on cost, timeline, and program needs

Project Coordination

• Own and execute smaller-scale promotional merchandise projects from concept through delivery
• Support Project Managers on larger, more complex programs, assisting with coordination, tracking, and execution
• Develop and maintain project timelines, status trackers, and key documentation
• Create and manage purchase orders, invoices, and vendor documentation
• Track production schedules, order statuses, and delivery timelines to ensure on-time execution
• Assist with product sampling, proofing, and quality control processes
• Participate in internal meetings, client calls, and cross-functional program discussions

Logistics & Fulfillment

• Partner with Operations and Warehouse teams to coordinate kitting, fulfillment, and shipping
• Track inventory levels and support merchandise distribution across multiple programs
• Ensure all materials are delivered on time and meet program specifications
• Assist in managing shipping schedules, delivery tracking and issue resolution

Promotions Administration

• Support backend promotions including prize fulfillment and winner coordination
• Assist with promotions administration including registration and bonding coordination, customer contact center monitoring and PO Box management
• Maintain accurate program documentation, trackers and reporting

Qualifications

• 1–3 years experience in promotional products, merchandising, marketing, or project coordination
• Highly organized with strong attention to detail
• Strong communication and vendor coordination skills
• Ability to manage multiple projects simultaneously
• Proficiency in Excel, Outlook, and project management tools
• Experience with ASI suppliers or promotional merchandise programs is a plus