Responsibilities

• Develops project plans, timelines and budgets.
• Manages assigned accounts and projects.
• Serves as the point of contact for projects and stakeholders.
• Utilizes industry best practices, techniques and standards throughout the entire project execution.
• Ensures budget, time and scope requirements are met for projects.
• Processes project requests by collecting, refining, and prioritizing project scope and requirements, taking into consideration existing tools and resource constraints.
• Independently creates clear and concise project plans for small to large-sized projects.
• Works with key members of the department to determine project resources based on project scope, level of effort, and timeline.
• Works with the Senior Project Manager to ensure compliance with all governance processes and protocols to determine project approval, priority and funding.
• Analyzes each project for possible risks, concerns, and potential roadblocks, looping the appropriate stakeholders and key department members as necessary.
• Develops a plan of action when project risk looms.
• Works with appropriate offices, department teams and outside vendors to ensure all prerequisites are completed prior to project execution.
• Develops project plans that will deliver outcomes on time and in accordance to the scope and stakeholder requirements.
• Works closely with campus leaders, updates project briefs for teams from across the organization, creates deliverable lists for projects.
• Controls stakeholder communications and engagement to ensure project success from discovery to completion.
• Creates project documentation and translates metrics into actionable and meaningful data.
• Provides status reports to the Senior Project Manager on a regular basis.
• Ensures all work is accurate and in compliance with department and project quality standards.
• Conducts post-project retrospectives and SWOT analyses to capture insights and drive continuous improvement.
• Ensures all final deliverables are stored in the appropriate repositories.

Requirements

• - Three years of experience in project coordination, to include business process improvement, change management, stakeholder or client management.
• - Hands-on experience with customer service and stakeholder relations.
• - Experience seeing projects through the full life cycle.
• - Waterfall and agile project management methodologies
• - Ability to solve problems creatively.
• - Working knowledge with project management software tools, methodologies and best practices.
• - Excellent analytical skills including data analysis and presentation of data.
• - Strong interpersonal skills and extremely resourceful.
• - Proven ability to complete projects according to outlined scope, budget and timeline.
• - Effective influencing and negotiation skills in an environment where resources may not be in direct control of this role.
• - Experience in working with creatives and print vendors (e.g. designers, writers, photographers).
• - Demonstrated experience finding creative solutions to problems.
• - Strong skills in task organization, prioritization, and quality assurance.
• - Excellent written and verbal communication and negotiation skills.

Preferred

• - Experience working with Asana or similar project management or task management tool;
• - Maintenance of key project details, and compiling data and reports for management.
• - Experience in Change Management methodologies.
• - Project Management Professional (PMP) Certification highly preferred.
• - Change Management Certification.