Program Assistant--Communications and Special Events, Center K-12 (71150)
New York City, NY (On-site)
Posted 4 months ago
Job Description
Each year, the Center for Art, Design, and Community Engagement K-12 at Pratt Institute serves over 1900 children ages 6-18 in its numerous community programs on and off-campus. Working in a high traffic office, the Program Assistant—Communications and Special Events is committed to the Center K-12 mission, and works to provide administrative support to all aspects of the organization and implementation of the K-12 programs, which includes but is not limited to: supporting social media platform, organizing program events and exhibitions, data collection and survey distribution, visiting schools for recruiting purposes, hiring and supervising student Teaching Assistants and maintaining records.
Other duties include preparing a variety of documents (e.g. correspondence, newsletters, reports, etc.) for the purpose of communicating information and/or creating documentation. Assisting walk-ins. Responding to, understanding, accommodating the needs of and assisting different program participants, including: undergraduate and graduate students, youth participants, families, schools, Pratt administrators as needed. Generating and editing correspondence and general office duties such as answering phones, photocopying, filing, mailing, updating databases and maintaining current mailing lists.
The Program Administrator will work full-time (35 hours/week). Schedule will adjust to include Wednesday evenings and Saturdays when programs are in session (October - May).,
- Perform office administrative duties and ensure the smooth and responsive operation of the office
- Overseeing the production and publication of Center K-12 printed materials including program brochures, annual report and graduation catalog
- Planning and coordinating special events such as graduation ceremonies and alumni events
- Develop content for Center K-12 semi-annual newsletters
- Conduct outreach activities with schools and youth serving organizations
- Maintain the Center K-12 social media presence
- Hire Pratt student teaching assistants and maintain detailed records including but is not limited to: hiring paperwork and timesheets
- Work with college advisor to track Pratt Young Scholars college applications and offer technical support to Young Scholars as needed.
- Maintaining a PYS alumni network, working with Program Director to organize and host alumni events
- Support the evaluation of all K-12 youth programs via end of course surveys
- Assist with special program events as needed, and perform all other duties as assigned.
- BA or BFA or equivalent preferred
Required
- Minimum 2 years communications experience in an arts educational environment, including work with school, community programs, museums or non-profits. K-12 art and design teaching experience in NYC is a plus.
- Must be available to work some evenings and Saturdays when programs are in session.
- Commitment to positive youth development and asset-based frameworks is required.
COMPUTER
- Proficient in Microsoft Office and Google Drive applications, Adobe Creative Suite, experience with main social media platforms (Facebook, Instagram, Twitter), and be self-sufficient with learning new skills. Familiarity with Filemaker a plus.
- Strong interpersonal, written and verbal communication skills required, public speaking, and customer service skills (both in person and over the phone), particularly with arts education professionals, school administrators, teachers, and youth of all ages; displaying tact and courtesy; maintaining confidentiality.
- Strong collaborator able to build positive, collaborative working relationships with Pratt staff, school teachers, administrators and a diverse range of young people. Bilingual is a plus.
- Must have the ability to communicate effectively with a diverse population of students and staff, as well as demonstrate intercultural competence with an understanding of the dynamics of diversity in higher education.
- Ability to work on projects simultaneously, strong project management skills, and able to delegate responsibly.
- Must have demonstrated ability to work independently, think ahead, and take initiative.
- Creative and flexible problem-solver. Able to adapt to new challenges.
- Able to effectively prioritize in a busy, multi-program department.
- Commitment to ongoing growth and refinement of skills, open to feedback.
- Commitment to equity, diversity, and inclusion.
- Must complete an online application, including resume and cover letter through SchoolJobs applicant portal.
- Any application without a cover letter will not considered.
Pratt Institute
Pratt Institute provides the creative leaders of tomorrow the knowledge and experience to make a better world. A top-ranked college with opportunities in art, design, architecture, liberal arts and sciences, and information studies, Pratt offers nearly 50 undergraduate and graduate degree programs. The Institute’s impact expands beyond its 25-acre residential campus in Brooklyn to cutting-edge facilities throughout the borough, a landmark building and public gallery in Manhattan, as well as an extension campus, PrattMWP College of Art and Design in Utica, New York. Since its founding in 1887, Pratt has prioritized diversity and inclusion, welcoming students from all walks of life while developing and sustaining pathways to more equitable workplaces and careers. Today, Pratt and its exceptional faculty pride themselves on being academically excellent as well as adaptable to both in-person and online learning. Pratt students are part of a collaborative, interdisciplinary, research- and inquiry-based education that prepares them for success in creative fields and professional practice, with the goal of contributing to a fairer, more sustainable world. With a long-held commitment to the communities of New York, Pratt partners locally through the Pratt Center for Community Development to work for a more just city. The Institute also offers a variety of programs for local pre-college and continuing education students in the Center for Art, Design, and Community Engagement K-12 and the School of Continuing and Professional Studies. The value of a Pratt education is evident in its graduates' diverse and thriving careers, where their designs, art, work, and environments have reimagined our world. In over 75 countries across the globe, Pratt’s 61,000 alumni are advancing the creative economy and making a positive impact through their remarkable work and research.
Salaries
Posted range
$50K/yr – $51K/yr
Taken straight from the job posting.
Links
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Program Assistant--Communications and Special Events, Center K-12 (71150)
Pratt Institute · New York City, NY · On-site
