Responsibilities

• Coordinate Event Logistics: Manage all aspects of Hive on Wheels and tabling events, from liaising with host organizations to promoting events and handling pre- and post-event checklists.
• Research and secure events across Alameda county: Find mission aligned events that will allow us to meet outreach and community engagement goals.
• Manage Supplies: Ensure the van is fully stocked with essential consumables (diapers, clothing, print materials). You'll also be responsible for packing up and recharging electronics after each event.
• Setup and Breakdown: Efficiently set up and take down all event materials, displays, and activities.
• Engage with the Community: Greet families, collect survey responses, distribute materials, and answer questions about Hively's services with warmth and professionalism.
• Facilitate Activities: Lead or assist with fun, kid-friendly activities. Be our Hively Bee Mascot when needed.
• Build Relationships: Proactively identify and connect with community leaders and partners at events, and share introductions with senior leadership following events.
• Capture and Share Content: Take photos and videos at events and post to social media following our guidelines.
• Support Reporting: Assist with post-event reporting, including data entry, creating quantitative reports, and sharing qualitative stories from events.
• Collaborate with internal and external stakeholders: Work closely with Hively staff, volunteers, and partner organizations.

Requirements

• A Passion for Community: You have an interest in community engagement, social services, or early childhood education.
• Previous Experience: 2+ years of work experience in event planning and execution, community engagement, communications or marketing. Experience working with children is also a plus.
• Excellent Communication Skills: You're comfortable talking to people and building rapport quickly.
• Highly Organized: You're dependable and detail-oriented with an eye for design aesthetic; you are able to manage multiple tasks at once.
• Flexibility and Adaptability: You're comfortable working in a mobile, outdoor setting with a variable schedule.
• Physical Requirements: You're able to lift up to 30 lbs and assist with event setup and breakdown.
• Driving Experience: You have a valid driver’s license, a clean driving record, and are comfortable driving a 22-foot Ford Transit Van.
• Bilingual Skills (Spanish): Spanish proficiency is required.
• Experience with Children: You enjoy working with children and are willing to serve as the Hively Bee Mascot would be a plus.

Preferred

• Event planning and coordination
• Community outreach and engagement strategies
• Exposure to early childhood and family support services
• Networking with local partners
• WordPress, Canva, HubSpot and other design and marketing tools