WE’RE SEEKING VOLUNTEERS: PROJECT & OPERATIONS ADMINISTRATOR

Volunteer Role | Minimum 1 Year Experience Required | 3-Month Commitment

We are looking for a reliable and highly organized Project & Operations Administrator to help us build and manage the operational systems behind our business.

This is not a “virtual assistant” role.

We need someone who can help build structure, maintain organization, coordinate moving parts, and keep operations running efficiently as the business grows.

This role combines:

- project coordination,

- operations management,

- systems organization,

- and execution support.

WHAT YOU’LL BE HELPING BUILD & MANAGE

You will help build, organize, manage, and maintain:

- sales systems (HUBSPOT preferably),

- onboarding systems,

- CRM structure,

- closer coordination,

- reporting workflows,

- scheduling systems,

- and communication pipelines.

You will also help ensure these systems continue running properly daily.

RESPONSIBILITIES:

Operations & Systems

- Build, organize and manage operational workflows (HUBSPOT preferably)

- Maintain CRM and backend systems

- Track tasks, updates, and follow-through

- Monitor reporting systems and operational records

- Help improve internal structure and workflow efficiency

Team Coordination

- Coordinate with our lead gen specialists, closers and appointment setters

- Track onboarding progress

- Follow up on tasks and responsibilities

- Help maintain communication flow across the team

- Ensure deadlines and deliverables are being followed

Project Support

- Assist with launches, projects, and internal execution

- Track timelines and deliverables

- Help move projects from planning to completion

- Identify bottlenecks or gaps in execution early

WHO WE’RE LOOKING FOR

Someone who:

- is highly organized,

- can help build, organize and manage sales/reporting systems (HUBSPOT preferably)

- communicates clearly,

- follows through consistently,

- thinks proactively,

- and can manage moving parts without constant supervision

REQUIREMENTS:

- Minimum 1 year experience in operations, administration, project coordination, executive assistance, or related roles

- Should be willing to commit for at least 3 months

- Strong organizational and communication skills

- Ability to manage multiple responsibilities efficiently

- Ability to work with structure, deadlines, and accountability

- Familiarity with CRMs, dashboards, spreadsheets, sales/ reporting systems/ tools and operational.

WHAT YOU’LL GAIN

- Hands-on operational experience inside a growing business

- Experience working with sales and operational infrastructure

- Exposure to building and maintaining real systems, workflows, and execution environments

- Practical experience most people never get access to

HOW TO APPLY

Send an email to support@speak10xbetter.com with:

- Your relevant experience

- Tools/platforms you’ve used before

- Why you’re interested in the role

- Confirmation that you can commit for 3 months

• - A short voice note or video introducing yourself and explaining why you’d be a good fit