Responsibilities

• Build and maintain strong working relationships with media vendors
• Update and manage client media budgets with accuracy and consistency
• Support advertising campaigns across video, audio, print, and outdoor media
• Monitor media schedules daily for changes, preemptions, revisions, and makegoods
• Reconcile traditional media invoices and ensure proper documentation
• Track details across multiple campaigns and deadlines simultaneously
• Stay informed on media trends and industry best practices

Requirements

• Minimum 2–3 years of professional office experience in an administrative, accounting, billing, bookkeeping, media, or similar detail-oriented role
• Strong data entry skills with a high degree of speed and accuracy
• Comfortable working with invoices, numbers, spreadsheets, budgets, and detailed financial information
• Ability to match invoices against orders, identify discrepancies, and follow through until issues are resolved
• Strong proficiency in Microsoft Excel and comfort learning specialized software systems
• Exceptional attention to detail and ability to catch errors and inconsistencies
• Strong organizational skills and ability to manage recurring monthly deadlines
• Dependable, consistent, and comfortable performing routine, process-driven work
• Ability to work independently while also supporting Media Buyers and other members of the media team
• Strong communication skills

Preferred

• Experience with Strata/SBMS or other media buying and billing software
• Experience in an advertising agency, media company, broadcast station, cable company, or other media environment
• Automotive working knowledge

Benefits

• Generous, flexible paid time off
• Competitive compensation
• Paid training and ongoing professional development
• 401(k) with company match
• Health, dental, and vision insurance
• Flexible spending account and additional benefits