Responsibilities

• Campaign & Project Coordination
• Coordinate the planning, scheduling, and execution of integrated marketing campaigns supporting customer growth, engagement, and retention.
• Serve as the primary operational point of contact for Lines of Business project intake and ensure alignment with quarterly planning set by the Sr Manager, Segment Marketing – HCO.
• Manage the development and completion of creative briefs in collaboration with the Sr Manager, Segment Marketing – HCO and internal stakeholders.
• Workflow, Timeline & Resource Management
• Manage project plans, timelines, workflows, budgets, and task assignments across creative, digital, web, analytics, and sales teams.
• Track status of all active marketing projects, campaigns, and deliverables; proactively identify risks, dependencies, and roadblocks.
• Facilitate project handoffs, kickoffs, and review cycles to ensure clarity of goals, messaging, assets, and timelines.
• Support project intake processes, prioritization frameworks, and resource allocation.
• Stakeholder Communication & Cross-Functional Collaboration
• Collaborate closely with creative, web, digital, events, and sales teams to ensure timely and accurate delivery of assets, content, and campaign components.
• Provide meeting summaries, project progress reports and documentation, milestone tracking, and follow-up communications for LOB marketing initiatives.
• Help resolve project questions, clarify ownership, and escalate issues appropriately when timelines, deliverables, resources, or approvals are at risk.
• Creative & Digital Asset Production Support
• Coordinate campaign assets with creative, digital, web, and other internal teams.
• Maintain organized repositories of campaign materials, templates, creative briefs, and historical project documentation in SharePoint or other assigned folders.
• Assist with preparation of presentations, collateral, or briefing materials for internal and external partners.
• Quality Control, Brand Standards & Approval Routing
• Ensure all marketing outputs meet AORN’s brand, regulatory, and quality standards, working closely with the creative team to assure adherence to brand standards and values.
• Ensure all assets for all projects (copy, design, web content, collateral, email sequences, social assets) move through appropriate review and approval processes within the marketing team and among LOB stakeholders.

Requirements

• Bachelor’s degree in marketing, business, communications, project management or related field. A combination of education and work experience may substitute for the bachelor’s degree.
• Minimum of 3 – 4 years of project management or marketing operations experience, preferably in healthcare (medical, hospitals, or related healthcare industries), professional associations, or an agency supporting clients in these sectors.
• Experience working with marketing tools such as CMS, CRM, marketing automation, workflow/project management platforms and analytics dashboards.

Preferred

• Experience in an agency setting, internal or external.
• Familiarity with integrated marketing campaigns, digital marketing workflows, marketing AI functionality, and cross-functional creative processes.
• PMP, CPM, or equivalent project management certification.

Benefits

• Health insurance package options that include a HDHP plan and a PPO plan.
• Dental and vision coverage.
• Flexible Spending Account (FSA) and Healthcare Savings Account (HSA) options.
• Employer paid short- and long-term disability, accidental death and dismemberment, and life insurance coverage.
• Voluntary Life Insurance options including critical illness and accident insurance.
• 401(k) plan with immediate vesting.
• Pet insurance.
• Udemy Learning.
• Paid time off and 10 paid holidays per year.
• Paid sick time.