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The Fair Communications & Coordination Assistant (FCCA) is a part-time (8 hours a week average), temporary Cooperative Extension support position responsible for coordinating communication, volunteer engagement, and scheduling for Merrimack County 4-H programs, with particular emphasis on operations related to the Hopkinton State Fair.

This position plays a critical role in maintaining program continuity during a period of reduced professional staffing and supports the safe, organized, and inclusive delivery of volunteer-led educational programming. The FCCA serves as a central point of coordination and communication among Extension staff, volunteer leadership, Fair officials, and community partners.

The position is based at the UNH Cooperative Extension Merrimack County office in Boscawen, NH. Occasional evening and weekend work is required, particularly during Fair preparation and Fair week.

Duties / Responsibilities

Communications, Scheduling, and Volunteer Coordination (45%)

• Coordinate and maintain online volunteer registration systems for Fair-related roles.

• Develop, update, and manage schedules for volunteers, judges, and superintendents for Fair and county-wide events.

• Draft and distribute Fair-related communications, including newsletters, emails, schedules, reminders, and instructions.

• Serve as a primary communication liaison between UNH Cooperative Extension, Fair officials, volunteers, and community partners.

Digital Materials, Information Management, and Coordination (25%)

• Maintain and update Fair-related webpages, handbooks, packets, and other digital materials.

• Prepare lists and schedules for printing, mailings, and on-site distribution.

• Track volunteer assignments, judge categories, and participation information.

Fair Week Support and Post-Fair Follow-Up (25%)

• Provide on-site coordination support during the Hopkinton State Fair, including volunteer check-in and schedule adjustments.

• Support communication of real-time schedule changes and operational updates during Fair week.

• Assist with post-Fair follow-up activities, including drafting thank-you communications and compiling participation lists.

Professional Development (5%)

• Develop and implement a professional development plan focused on communication, coordination, and office systems, as supported by the supervisor.

Minimum Qualifications

• High school diploma or equivalent.

• At least one (1) year of experience in communications, volunteer coordination, administrative support, or event coordination.

• Valid New Hampshire driver’s license.

Required Knowledge, Skills, and Abilities

• Strong written and verbal communication skills.

• Demonstrated ability to coordinate schedules, manage multiple deadlines, and maintain accurate records.

• Proficiency with email, spreadsheets, and online registration tools.

• Ability to work in a fast-paced, seasonal environment with shifting workload demands.

• Availability to work occasional nights and weekends.

• Willingness to travel for work; mileage reimbursed at the current federal rate.

Preferred Qualifications

• Experience with 4-H, Cooperative Extension, fairs, or volunteer-based youth or community programs.

Applicant Instructions: 

Applicants should be prepared to upload the following documents when applying online within the My Experience: Resume/CV section of the application: (Maximum of 5 Documents)

• Resume/CV

• Cover Letter

Applications that are missing any of the required items may not move forward for consideration. Additional uploaded documents not requested in the position announcement will not be reviewed.

Compensation Pay Range:

$18 hourly

The University of New Hampshire is committed to providing a safe environment for all persons, including but not limited to children, and to prevent and respond to abuse, neglect and crimes against children. All UNH youth program staff shall be subject to a criminal background check as required by NH State Law. Staff and volunteers will also be required to complete periodic child safety training.

The University of New Hampshire is an R1 Carnegie classification research institution providing comprehensive, high-quality undergraduate and graduate programs of distinction. UNH is located in Durham on a 188-acre campus, 60 miles north of Boston and 8 miles from the Atlantic coast and is convenient to New Hampshire’s lakes and mountains. There is a student enrollment of 13,000 students, with a full-time faculty of over 600, offering 90 undergraduate and more than 70 graduate programs. The University actively promotes a dynamic learning environment in which qualified individuals of differing perspectives, life experiences, and cultural backgrounds pursue academic goals with mutual respect and shared inquiry.

EEO Statement

The University System of New Hampshire is an Equal Opportunity/Equal Access employer. The University System is committed to creating an environment that values and supports diversity and inclusiveness across our campus communities and encourages applications from qualified individuals who will help us achieve this mission. The University System prohibits discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, genetic information, veteran status, or marital status.

The pay range for this position is listed above. Actual offer will be based on skills, qualifications, experience, and internal equity, in addition to relevant business considerations. More information on benefits can be found here: USNH Employee Benefits | Human Resources

Location:

Durham

Salary Grade:

Adjunct Hourly Staff 00