Responsibilities

• Provide executive support to the President/Founder, including calendar management, scheduling, meeting preparation, travel coordination, and executive communications.
• Manage Jennifer Dean's professional calendar, speaking engagements, meetings, priorities, and ongoing projects.
• Coordinate and create marketing initiatives for both Dean's Professional Services and the Outspoken brand.
• Create, implement and manage the promotion of books, speaking engagements, coaching opportunities, digital resources, events, and other products and services offered through Outspoken.
• Coordinate company events, workshops, employee engagement initiatives, leadership meetings, and community outreach efforts.
• Create or coordinate social media content, email campaigns, promotional materials, presentations, flyers, graphics, videos and marketing communications.
• Help maintain websites, event registrations, promotional calendars, and marketing timelines.
• Track projects, deadlines, action items, and deliverables to ensure initiatives move forward efficiently.
• Draft internal and external communications, announcements, invitations, newsletters, and executive correspondence.
• Collaborate with leadership, recruiting, operations, compliance, accounting, marketing, vendors, community partners, and clients to support company initiatives.

Requirements

• 3+ years of experience supporting senior executives, business owners, or C-suite leadership in an Executive Assistant, Operations, Project Coordinator, or similar role.
• 2+ years of experience in marketing, communications, brand management, social media, or related field.
• Exceptional organizational and time management skills with the ability to prioritize multiple projects and deadlines simultaneously.
• Outstanding written and verbal communication skills with strong attention to detail.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and handling confidential information with professionalism and discretion.
• Strong project management skills with the ability to track multiple initiatives from planning through execution.
• Experience creating marketing materials, presentations, email campaigns, social media content, and promotional communications.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience using Canva or similar design software for creating marketing materials.
• Familiarity with social media platforms including LinkedIn, Facebook, Instagram, and YouTube.

Preferred

• Experience supporting a CEO, President, Founder, or entrepreneur.
• Background working with personal brands, authors, speakers, coaches, influencers, or nonprofit organizations.
• Experience planning and coordinating corporate events, workshops, conferences, or speaking engagements.
• Knowledge of email marketing platforms such as Mailchimp, Constant Contact, HubSpot, or similar.
• Experience managing websites using WordPress, Squarespace, Wix, or similar content management systems.
• Graphic design, photography, and video editing experience.
• Familiarity with project management tools such as Asana, Monday.com, Trello, ClickUp, or Microsoft Planner.
• Experience coordinating product launches, marketing campaigns, or brand initiatives.
• Understanding of SEO, digital marketing, and content strategy.
• Experience writing newsletters, blogs, executive communications, or promotional copy.