Indiana University

Event Manager (Event Services Specialist)

Indianapolis, IN (On-site)

DEAN MED PROFESSIONAL DEV (IN-DMPD-IUINA) Indiana University School of Medicine is a national leader in medical research and education. With more than 60 academic departments and specialty divisions across 9 campuses statewide and strong clinical partnerships with Indiana's most advanced hospitals and physician networks, the school is continuously advancing its mission to prepare healers and transform health in Indiana and throughout the world. Faculty Affairs and Professional Development (FAPD) is committed to fostering a vibrant community where each faculty member has optimal capability to make meaningful contributions to their career goals and the mission of Indiana University School of Medicine. Focused on vitality, ongoing professional development, and promotion and tenure, this office provides both the resources and guidance to see faculty members from recruitment and appointment through to full tenure. Do you have a love for organization, indirectly influencing others and building relationships Faculty Affairs and Professional Development delivers 125 plus events annually that directly advance the IU School of Medicine's goals in faculty onboarding, leadership development, career advancement, and engagement. These events including signature lectures, multi-day programs, workshops, and recurring faculty development series require highly specialized coordination, adherence to established Standard Operating Procedures, and seamless logistical execution. General Responsibilities Plans a variety of recurring and ad hoc events for the university and oversees budgets, vendor contracts, transportation, catering, signage, equipment, technology, and other event components. Coordinates event activities prior to and on the day of events. Consults with internal and external constituencies to plan event timelines and specifications and negotiate the terms of agreements and contracts. Works closely with vendors and staff to ensure goods and services arrive timely and in acceptable condition for events. Interfaces with media and/or marketing and communications representatives regarding calendar of events and event publicity. Tracks and analyzes event metrics, such as attendance, participant feedback, and expenses; monitors effectiveness and return of investment; tracks suggested event improvements for future implementation in recurring events. Ensures events adhere to university guidelines and policies and event contracts, agreements, and specifications. May make procedural and policy recommendations to improve operational efficiency. May provide guidance to lower-level Event Services Specialists; may delegate administrative tasks to Event Services Coordinators. Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATION Required Bachelor's degree in business, finance, public administration, or related field. Required WORK EXPERIENCE 2 years in events, hospitality, or related field. Skills Required Proficient communication skills. Maintains a high degree of professionalism. Demonstrates time management and priority setting skills. Demonstrates a high commitment to quality. Possesses flexibility to work in a fast paced, dynamic environment. Seeks to acquire knowledge in area of specialty. Highly thorough and dependable. Demonstrates a high level of accuracy, even under pressure. This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation. Indianapolis, Indiana $60,000 - $65,000 annually based on candidate skills, experience, and qualifications. For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure. Career Level: Career FLSA: Exempt Job Function: Operations Job Family: Events Click here to learn more about Indiana University's Job Framework. This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD. Request Support Telephone: 812-856-1234