Responsibilities

• Plan, coordinate, and execute in-person, virtual, and hybrid events from concept through post-event evaluation. Assist with logistics including pre-, post, and on-site coordination of full event lifecycle; pivots easily between the different tasks required for planning.
• Research and engage vendors based on their creativity, quality, and cost. Manage the record of event spending, event service contracts, purchase orders, and travel and expense reconciliation.
• Participate in cross-functional project teams and proactively engages in continuous improvement of event operations.
• Uphold all university policies and procedures that pertain to events, safety, travel, financial support, and space usage.
• Assist with event-related payment, reimbursements, and stipend disbursements.
• Serve as backup to the Event Coordinator.
• Publicize DaIS’ research, news and events, partnerships, outreach and teaching. Evaluate the inventory of existing content. Benchmark peer websites, newsletters and social media.
• Work collaboratively with faculty and staff to raise the DaIS' overall visibility and promote its accomplishments. Oversee visual communications (posters, banners etc.).
• Develop and maintain social media platforms and manage websites to ensure up-to-date content and engagement with stakeholders.
• Promote news stories on social media accounts (X, Facebook, Instagram, LinkedIn).

Requirements

• 1 - 2 years of experience in event planning as well as event marketing/branding
• Proven track record of creative, successful events
• Experience coordinating promotional communications
• Excellent organizational, interpersonal, communication, negotiation, and multitasking skills
• Ability to remain calm under pressure and maintain a customer-service mindset
• Ability to multitask and work effectively in a pressured work environment with changing priorities and limited supervision
• Possess solid knowledge of organizational policies and practices in order to interpret and determine appropriate course of action effectively and appropriately
• Must be able to work independently to complete projects effectively as a member of a team

Preferred

• Prior experience working in higher education institutions

Benefits

• The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.