Position Summary

Inkling is seeking a reliable and detail-oriented part-time Bookkeeper to manage our daily financial operations and project accounting. This is a critical mid-level role responsible for ensuring our "books-to-tax" pipeline is seamless. You will manage the full cycle of accounts payable and receivable, project-specific financial closeouts, and collaborate with our external CPA for payroll and year-end compliance.

Essential Duties

• Accounts Receivable & Billing: Generate and send client invoices; monitor aging reports and follow up on collections to ensure healthy cash flow.
• Expense Management: Track and categorize all business expenses; manage vendor payments and reconcile credit card statements. Collaborating with employees to ensure individual expense reports and corporate cards are fully reconciled.
• Payroll & CPA Coordination: Utilize our CPA firm to manage payroll processing and provide necessary documentation/reports to our CPA for tax planning and audits.
• Project Closeout: Work closely with project leads to reconcile project-specific budgets, ensuring all costs are captured and projects are financially "closed" in the system accurately.
• Bank Reconciliations: Perform monthly reconciliations of all bank accounts to ensure 100% accuracy.
• Financial Reporting: Prepare monthly Profit & Loss and Balance Sheet reports for management review.

Minimum Qualifications

• Experience: 2–4 years of professional bookkeeping experience (Full Charge experience preferred).
• Software Proficiency: Must be tech-savvy. Experience with Google Suite is a major plus; proficiency in QuickBooks Online is required.
• Project Mindset: Experience with "Project Accounting" or job-costing (knowing how to allocate expenses to specific projects) is highly desirable.
• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business preferred.
• Location: Must be based in or near Rochester, NY, with the ability to come into the office (1-2 days per week or a few days per month as needed for physical filing or team meetings).

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions:

About The Company

The Company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.

All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws.

By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the financial success of the organization, its clients, and its employees. Equal access to programs, services, and employment is available to all qualified persons. Those applicants requiring accommodation to complete the application and/or interview process should contact a management representative