Bookkeeper & Administrative Specialist
Portland, OR (On-site)
Posted 3 months ago
Job Description
Accounting & Administrative Specialist
Location: Milwaukie, Oregon
Job Type: Full-Time
FLSA Status: Exempt
Salary Range: 50-60K yr.
About the Role
We are seeking a detail-oriented and organized Accounting & Administrative Specialist to support our leadership team and staff. This role combines accounting, financial reporting, and administrative support to ensure smooth day-to-day operations and overall organizational effectiveness.
The ideal candidate will maintain accurate financial records, assist with reporting and audits, and provide cross-functional administrative support across departments. This position is a key internal resource that contributes directly to operational efficiency and organizational success.
Key Responsibilities
Accounting & Financial Administration
- Process and track accounts receivable (A/R)
- Post financial transactions and maintain accurate records in accordance with GAAP
- Support monthly reconciliations and month-end close
- Assist with financial reporting, audits, and tax preparation documentation
- Provide backup support for accounts payable (A/P)
- Monitor cash flow, account balances, and expenses
- Ensure strict confidentiality of all financial data
Administrative Support
- Provide administrative and project support to the CEO and leadership team
- Create and maintain spreadsheets, reports, and data files
- Maintain organized filing and documentation systems
- Support cross-departmental initiatives and projects
- Coordinate logistics for consumer, industry, and trade events
- Manage event registration, materials preparation, shipping, and on-site support
- Assist with program reporting and documentation
- Provide backup support across administrative and accounting functions
Qualifications & Skills
- 3–5+ years of experience in bookkeeping, accounting, administration, or related roles
- Associate’s degree or higher preferred
- Strong understanding of accounting principles (GAAP preferred)
- Experience with QuickBooks or similar accounting software
- Advanced Microsoft Excel skills preferred; proficiency in Microsoft Office Suite required
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and deadlines
- Excellent communication and customer service skills
- Ability to work both independently and collaboratively
- High level of professionalism, integrity, and confidentiality
- Strong problem-solving and decision-making abilities
- Familiarity with databases and reporting tools
Work Environment
- Professional office setting
- Primarily sedentary role
- Occasional lifting (20–50 lbs.) may be required
- Occasional travel may be required
How to Apply
Please submit your resume and a brief cover letter outlining your qualifications and interest in the role to rloar@usapears.com.
Pear Bureau Northwest - USA Pears 🍐
The Pear Bureau Northwest was established in 1931 as a non-profit marketing organization to promote, advertise and develop markets for fresh pears grown in Washington and Oregon. Pears from these two Northwest states are distributed under the USA Pears brand.Combined, Washington and Oregon comprise the nation’s largest pear producing region. They produce approximately 87% of all fresh pears grown in the United States, and more than 96% of all winter pears (non-Bartlett varieties such as Bosc and Anjou). They also account for 92% of America’s fresh pear exports.The more than 800 grower families and 50 packers and shippers represented by the Pear Bureau Northwest take pride in their ability to produce top-quality fresh USA Pears for the world market. Fresh pears are a delicious and popular fruit choice among consumers of all ages and worldwide consumption of USA Pears is increasing every year.Through professional representatives in the U.S. and around the world, the Bureau coordinates activities designed to increase awareness and consumption of fresh USA Pears. Domestically, regional marketing managers work with national and regional retailers to create customized, strategic marketing plans that help ensure the success of the pear category. Coordinated by the director of international marketing, international marketing representatives in more than thirty-five countries manage and develop promotions for USA Pears with activities and materials tailored to each country's market.
Salaries
Posted range
$50K/yr – $60K/yr
Taken straight from the job posting.
Links
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