Responsibilities

• Plan and execute all firm events, sponsorship activations, and community appearances, including venue logistics, timing, staffing, materials, and setup/breakdown.
• Build and maintain a shared events calendar.
• Ensure firm partners and internal stakeholders are notified of all appearances well in advance.
• Represent the firm solo at smaller partner activations (e.g., Eric “Nighttime” Nolan, Dante Rivera BJJ Academy)
• Support and be present at larger partner activations led by the Marketing Coordinator (Giants, Rutgers, CFFC).
• Capture leads generated on-site at events and activations and hand them off to the New Client Team.
• Capture client testimonials, photo, and video content at events and activations, with signed releases.
• Manage merchandise inventory, ordering, and fulfillment through GGL Shops.
• Ensure merchandise is stocked and present at every activation and table appearance.
• Run the firm's gifting programs (client, referral, and partner gifts) — sourcing, budget tracking, and fulfillment calendar.

Requirements

• 1–2 years of experience in event coordination, marketing, hospitality, or a related field.
• Bilingual (English/Spanish) required — able to communicate fluently and confidently in both written and verbal form.
• Comfortable representing the firm independently at smaller public-facing events.
• Strong organizational skills; able to manage multiple events, vendors, deadlines, and ad hoc requests simultaneously.
• Comfortable with data tracking and reporting (event spend, merchandise inventory, KPIs) in spreadsheets or CRM tools.
• Valid driver's license and ability to travel locally to event sites, with some evening/weekend availability required.
• Detail-oriented with strong follow-through on logistics, inventory, lead tracking, and budget tracking.
• Team player who works well with internal and external stakeholders or vendors, and is comfortable shifting priorities as needs arise.