Responsibilities

• Agency & Brand Coordination
• Act as the primary point of contact for the media agency to gather campaign requirements to ensure smooth campaign execution.
• Maintain the master campaign calendars for dedicated brands within pod; track project milestones to ensure agency execution is hitting the internal deadlines required for pulse campaign launches and promotional windows.
• Creative Trafficking & Asset Management
• Own the building and delivery of creative workbooks to ensure alignment with brand, online and retail teams to ensure smooth asset delivery process
• Manage the end-to-end trafficking process—from receiving final files to verifying they meet platform requirements (e.g., TikTok vs. Instagram) and confirming they are live and performing correctly on the agency side.
• Financial Tracking & Internal Systems
• Input and manage media authorizations within internal financial systems; ensure that all agency spend aligns with approved brand budgets.
• Own internal financial system entries to reconcile monthly agency billing, resolving discrepancies between planned spend and actualized invoices across the brand portfolio.
• Execution Support & Reporting

Requirements

• 1–2 years of professional experience (or high-level internships) in an environment that requires rigorous project management, such as a media agency, marketing department, or production house.
• Proven ability to manage complex workstreams between external vendors and internal departments; adept at communicating technical requirements to creative partners and financial updates to brand leads.
• High proficiency in Excel (for financial tracking) and comfort learning internal ERP or procurement software (e.g., SAP, Ariba, or similar budget management tools).
• Exceptional organizational skills with a keen eye for details, deadlines, and budget entry.
• Ability to pivot quickly when brand priorities change, ensuring the agency is updated in real-time to prevent wasted spend or incorrect creative placement.

Benefits

• health insurance coverage (medical, dental, and vision insurance)
• wellness and family support programs
• life and disability insurance
• retirement savings plans
• paid leave programs
• education-related programs
• paid holidays and vacation time
• many others.