Responsibilities

• Provide secretariat support for high-profile senior groups, such as the AI Leaders Group and the Responsible AI Panel. You will work closely with AI leaders to deliver high-quality agendas, papers, actions and meeting readouts
• Plan, coordinate and manage end-to-end logistics for senior meetings and engagement forums including cross-government meetings, panels, and targeted departmental deep-dives, ensuring papers are produced to a high standard and on time
• Support delivery of the Unit’s communications and engagement activity, including drafting and maintaining engagement materials such as core messaging, decks and engagement logs
• Work with colleagues across GDS, DSIT and other departments to coordinate communications and engagement activity, ensuring consistency of messaging and approach across senior forums
• Support the delivery of events, workshops and community activity, including stakeholder sessions, cross-government engagement and themed discussions linked to AI adoption challenges
• Build and maintain strong working relationships with officials across government and beyond to support engagement on AI adoption and responsible AI
• Track actions, decisions and follow-ups from meetings, panels and engagement activity, ensuring good governance, clear ownership and delivery discipline

Requirements

• Strong written and verbal communication skills, with experience drafting clear, concise materials for a range of audiences, including senior stakeholders
• Excellent organisational skills, with the ability to manage multiple tasks, deadlines and stakeholders simultaneously
• Experience of providing secretariat support for senior groups, boards or forums
• Experience supporting communications and engagement activity, including events, stakeholder engagement or community building
• Confidence working with a wide range of stakeholders across large organisations
• Attention to detail, good judgement, and the ability to work proactively both independently and as part of a team

Preferred

• An interest in emerging technologies such as AI and the role of technology in transforming public services.
• Prior experience of working on AI engagement, policy or strategy.

Benefits

• Alongside your salary of £44,620, Department for Science, Innovation & Technology contributes £12,926 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
• The Department for Science, Innovation and Technology offers a competitive mix of benefits including:
• A culture of flexible working, such as job sharing, homeworking and compressed hours.
• Automatic enrolment into the Civil Service Pension Scheme, with an employer contribution of 28.97%.
• A minimum of 25 days of paid annual leave, increasing by 1 day per year up to a maximum of 30.
• An extensive range of learning & professional development opportunities, which all staff are actively encouraged to pursue.
• Access to a range of retail, travel and lifestyle employee discounts.
• A hybrid office/home based working model where staff will spend a norm of 40-60% of their time in the office (minimum of 40%) over a month with flex dependent on balancing business and individual need.
• The Department operates a discretionary hybrid working policy, which provides for a combination of working hours from your place of work and from your home in the UK.
• Office attendance