Responsibilities

• Support the day-to-day production and execution of multiple events by maintaining timelines, deliverables, and project documentation that keep teams aligned and projects moving forward
• Build, maintain, and update project timelines, workback schedules, and task trackers to ensure deadlines are met across internal teams, vendors, and client deliverables
• Draft agendas, capture meeting recaps, and track action items to ensure nothing falls through the cracks and teams stay accountable to next steps
• Coordinate shipping, receiving, inventory tracking, and onsite materials management so that event assets arrive on time and are accounted for throughout the event lifecycle
• Assist with vendor communication, production schedules, and logistics planning to ensure smooth collaboration across production partners
• Support purchase orders, invoice management, vendor documentation, and budget tracking to maintain accurate financial records across programs
• Assist with run-of-show logistics, onsite coordination, and vendor management during live events while serving as a point of contact for designated zones or production elements
• Support venue sourcing, vendor research, and logistics discovery for new and existing programs while helping identify partners who can deliver high-quality production outcomes
• Assist with proposal logistics, budget pulls, and presentation formatting for new business opportunities to ensure pitch materials are organized, accurate, and client-ready
• Work closely with stakeholders and cross-functional teams to help translate strategic direction into organized execution plans that keep projects on track

Requirements

• 3–5 years of agency or in-house brand experience in experiential or events
• Exposure to live event planning, activations, or large-scale productions

Preferred

• Candidates located within the CST, or EST time zones are preferred.

Benefits

• Biweekly pay schedule
• Health and wellness benefits plans
• Flexible vacation and holiday policies
• 401(k) with employer matching
• Technology allowance
• Employee discount program
• Referral bonus
• Tax savings with flexible spending accounts for parking, transit, dependents, and healthcare costs
• Opportunity to work with a growing company that actively rewards and promotes its employees