Back to Career Center
Administrative Assistant (Education & Community Engagement), Pacific Symphony
By Pacific Symphony
9/6/2026
Department: Education & Community Engagement
Reports to: Vice President of Education & Community Engagement
Status: Full-time, hourly | 40 hours per week
Compensation: $24-$26 per hour
Position Summary
The Administrative Assistant (EDCE) provides administrative and logistical support across
Pacific Symphony’s Education & Community Engagement department. This position helps
keep department communications, schedules, records, purchasing, and shared projects
organized; provides general support to the Vice President of EDCE; and manages
day-to-day communication and ticket administration for Heartstrings, Pacific Symphony’s
community access ticketing program.
Key Responsibilities
Department Administration
Provide general administrative support to the Vice President of EDCE and the
department, including scheduling, correspondence, meeting preparation, notes,
follow-up, and special projects.
Maintain department calendars, contact lists, shared files, forms, records, and project
timelines.
Process purchase requests, invoices, contracts, reimbursements, and basic budget
documentation in coordination with Finance.
Assist with data collection, recordkeeping, and reporting for programs, grants,
committees, and departmental planning.
Support meeting, program, and event logistics, including registration, materials,
volunteers, and on-site needs as assigned.
Respond to routine inquiries and coordinate with schools, musicians, community
partners, volunteers, vendors, and departments across the organization.
Heartstrings Ticketing Program
Serve as the primary day-to-day contact for Heartstrings community partners.
Communicate available performances, ticket limits and allocations, reservation
deadlines, program policies, and distribution instructions.
Manage partner ticket requests, confirmations, changes, cancellations, and follow-up
in coordination with Patron Services and the Box Office.
Maintain accurate partner and ticketing records, track ticket utilization, and follow up
on unclaimed or unused allocations.
Support new partner onboarding, maintain current forms and program materials,
and prepare regular activity reports.
Qualifications

• At least two years of administrative, customer service, ticketing, program
  

coordination, or related experience; nonprofit or performing arts experience is
preferred.

• Excellent written and verbal communication skills and the ability to work
  

professionally with a wide range of partners and colleagues.

• Strong organization and attention to detail, with the ability to manage multiple
  

deadlines and follow tasks through to completion.

• Comfort with spreadsheets, databases, shared calendars, and standard office
  

software; Tessitura or other ticketing/CRM experience is a plus.

• A collaborative, flexible, and service-oriented approach.
• Bachelor’s degree or an equivalent combination of education and relevant
  

experience.
Schedule & Working Expectations
This is a full-time, 40-hour-per-week hourly position. The regular schedule will primarily fall
within Pacific Symphony’s standard business hours, with occasional evening or weekend
work required for concerts, community events, and other departmental activities.
This description summarizes the primary responsibilities of the position. Duties may be
adjusted as departmental and organizational needs evolve.
To Apply: Please submit your resume, a cover letter detailing your relevant experience to Jayee Liu jliu@pacificsymphony.org
Images
Additional Info
Job Duration : Full-Time
Education Level : Bachelors Degree
Experience Level : Entry Level
Job Function : Education/Community Engagement
Upload Job Description : Admin Asst - Job Description.pdf
Salary Range : $24-26/hour
Share
Email Facebook LinkedIn X Pinterest
Powered By GrowthZone
Tell a friend about Administrative Assistant (Education & Community Engagement), Pacific Symphony
Back to Career Center
Administrative Assistant (Education & Community Engagement), Pacific Symphony
By Pacific Symphony
9/6/2026
Department: Education & Community Engagement
Reports to: Vice President of Education & Community Engagement
Status: Full-time, hourly | 40 hours per week
Compensation: $24-$26 per hour
Qualifications

• At least two years of administrative, customer service, ticketing, program
  

coordination, or related experience; nonprofit or performing arts experience is
preferred.

• Excellent written and verbal communication skills and the ability to work
  

professionally with a wide range of partners and colleagues.

• Strong organization and attention to detail, with the ability to manage multiple
  

deadlines and follow tasks through to completion.

• Comfort with spreadsheets, databases, shared calendars, and standard office
  

software; Tessitura or other ticketing/CRM experience is a plus.

• A collaborative, flexible, and service-oriented approach.
• Bachelor’s degree or an equivalent combination of education and relevant
  

experience.
Schedule & Working Expectations
This is a full-time, 40-hour-per-week hourly position. The regular schedule will primarily fall
within Pacific Symphony’s standard business hours, with occasional evening or weekend
work required for concerts, community events, and other departmental activities.
This description summarizes the primary responsibilities of the position. Duties may be
adjusted as departmental and organizational needs evolve.
To Apply: Please submit your resume, a cover letter detailing your relevant experience to Jayee Liu jliu@pacificsymphony.org
Images
Additional Info
Job Duration : Full-Time
Education Level : Bachelors Degree
Experience Level : Entry Level
Job Function : Education/Community Engagement
Upload Job Description : Admin Asst - Job Description.pdf
Salary Range : $24-26/hour
Share
Email Facebook LinkedIn X Pinterest
Powered By GrowthZone
Tell a friend about Administrative Assistant (Education & Community Engagement), Pacific Symphony