Primary Responsibilities

• Serve as the primary administrative support for the Department Chairs, faculty, and students, by answering phones, responding to emails, and assisting with general inquiries.
• Manage departmental records and office operations, including academic calendars, files, meeting minutes, requisitions, purchase requests, and room scheduling.
• Coordinate textbook adoptions each semester by working with Department Chairs, faculty, the UWA Bookstore, and textbook publishers to ensure timely and accurate textbook orders.
• Assist Department Chairs with the development and maintenance of course schedules, including processing course changes, Ad Astra updates, class change forms, and other scheduling adjustments.
• Collect, review, organize, and maintain course syllabi, course schedules, and other instructional documentation each semester to ensure compliance.
• Support accreditation, assessment, and compliance activities by collecting, organizing, maintaining, and archiving documentation for Department Chairs, faculty, and the Director of Accreditation.
• Maintain departmental records through electronic filing and document management, including digitizing historical student and departmental files while ensuring confidentiality and compliance with university record retention policies.
• Assist with the preparation and distribution of departmental communications, announcements, reports, forms, recruiting materials, and other correspondence.
• Coordinate departmental meetings, special events, and student activities, including scheduling, room reservations, preparation of materials, and recording meeting minutes as needed.
• Process purchase requests and assist with departmental budget-related documentation.
• Assist in supervising and coordinating Graduate Assistants, student workers, and work-study employees, including onboarding, scheduling, and daily assignments.
• Provide administrative support to faculty by assisting with routine departmental processes, university forms, instructional needs, document preparation, and other duties that support teaching, research, and service activities.
• Maintain knowledge of university policies, procedures, academic calendars, curriculum requirements, and administrative systems to provide accurate information and effective support.
• Perform other related duties as assigned by the Dean, Department Chairs, or other appropriate university administrators.

Required

• High School Diploma or equivalent.
• Excellent speaking and writing abilities and professional telephone demeanor.
• Proficiency in the Microsoft Office suite of desktop applications and strong typing skills.
• Ability to organize the flow of work, including filing, data collection, information, and appointment scheduling.
• Ability to work effectively with other Divisional staff and other University offices.
• Strong work ethic and proactive approach to problem-solving.
• Willingness to learn university systems and software.
• Customer Service Oriented.

Desired

• Previous secretarial experience.
• Associate degree or college coursework.

Before hiring, the final candidate(s) must successfully pass a pre-employment background investigation, including information obtained from social media and other internet sources.

To Apply: When you select "Apply Now," you will be prompted to provide the following:

• Cover Letter.
• A current resume or CV.
• Transcripts of all college work. Unofficial transcripts will suffice for application. Official transcripts must be submitted immediately upon employment.
• Email and phone number of three professional references. Reference letters may be requested later.