Finance & Administrative Manager – Advertising Agency (Stuart, Florida)
 Strategic Financial Leadership | Creative Industry Environment

Key Responsibilities:

• Oversee day-to-day operations of the bookkeeping department, including A/P, A/R, and monthly reconciliations
• Manage payroll processing, ensuring compliance and accuracy (experience with ADP a plus)
• Provide financial planning, forecasting, and reporting for corporate entities and select personal accounts of the CEO
• Collaborate with corporate leadership team on long-range planning, strategic initiatives, budgeting, and cost analysis
• Ensure systems and processes are optimized for efficiency, including software integration and automation
• Liaise with outside accountants, legal advisors, and tax professionals as needed
• Serve as the primary internal liaison for payroll, employee benefits administration, and HR-related financial processes through ADP
• Coordinate onboarding/offboarding processes in partnership with leadership, including payroll setup, benefits enrollment, and compliance documentation
• Oversee payroll, benefits administration, PTO tracking, employee compensation records, and related compliance requirements, ensuring accuracy and confidentiality across all employee financial processes
• Partner with leadership on HR operational matters, employee policy administration, and confidential personnel-related financial reporting
• Assist in improving internal administrative workflows across accounting, payroll, and HR systems

Qualifications:

• Minimum of 5 years of accounting or financial management experience, preferably within a service-based or creative industry
• Proficient with accounting software, Microsoft Office Suite, and financial reporting tools
• Past experience with Advantage Agency Management Software a plus
• Knowledgeable in ADP, QuickBooks, and integrated financial platforms
• Strong organizational and communication skills
• Technology proficient, solutions-driven, and quick to adapt in a fast-paced environment
• Ability to balance big-picture strategy with hands-on execution
• Discretion and professionalism in handling sensitive financial matters
• Experience managing payroll and employee benefits administration for a multi-person organization
• Working knowledge of HR/payroll compliance requirements and employee record management
• Experience with ADP Workforce Now or similar integrated HR/payroll platforms strongly preferred
• Ability to handle sensitive employee and compensation information with discretion and professionalism
• Strong administrative and operational leadership skills with attention to detail and process management

Why Join Us?

We value professionalism, responsiveness, discretion, and operational excellence, and this role contributes directly to maintaining a positive and productive workplace culture. 

Established in 1983, our agency has built a national reputation as a trusted leader in the real estate development industry. With over four decades of proven success, we bring a deep understanding of market dynamics and consumer behavior to every client engagement. Our specialized services span branding, creative strategy, web development, digital marketing, social media, and the execution of comprehensive marketing plans—all designed to support high-end residential and resort developments across the country. This is a rare opportunity to join a stable, well-respected company with a long-term vision and a strong culture of innovation. And, we live in paradise too!

Location: On-site in Stuart, Florida
 Schedule: Full-time, Monday–Friday
 Compensation: Competitive salary commensurate with experience, plus benefits package