Responsibilities

• Coordinate and execute client programs, including seminars, webinars, receptions, dinners, and special events
• Manage event logistics from start to finish, including venue sourcing, vendor negotiation, vendor coordination, invite distribution, budgeting, and on-site execution
• Support the development of program materials, multimedia elements, and communications
• Oversee registration, attendee experience, CLE coordination (as applicable), and post-event follow-up
• Manage firm sponsorships, including negotiating benefits, coordinating deliverables, and ensuring alignment with firm objectives
• Support client engagement initiatives, including event-related communications and follow-up
• Maintain the client entertainment ticket program for designated offices, which involves a highly organized system of inventory management, establishing relationships with vendors, on-going internal communications to attorneys, evaluating and determining best-use allocation of tickets, electronic transfer of tickets, detailed recording, tracking and reporting of usage, and research on new opportunities
• Coordinate the firm’s client gift and holiday programs, including sourcing and logistics, with a focus on creating meaningful, memorable gifting experiences that enhance client relationships and reflect the firm’s brand.
• Maintain accurate records and reporting across marketing systems and tools
• Serve as a key point of contact with vendors, venues, and industry partners

Requirements

• Positive, high-energy approach with a commitment to exceptional service
• Strong attention to detail and ability to execute seamlessly under pressure
• Creativity and innovation in designing engaging client experiences
• Ability to work collaboratively with professionals at all levels of the organization
• Flexibility and adaptability in a dynamic, fast-paced environment
• Bachelor's degree in marketing, Communications, Hospitality, or related field
• 6+ years of experience in event planning within a law firm or professional services environment
• Strong project management and organizational skills with the ability to manage multiple priorities
• Excellent communication and interpersonal skills, with a client-focused mindset
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and virtual event platforms (Teams, Zoom)