Responsibilities

• Coordinate the development and production of proposals, SOQs, interview presentations, and other marketing deliverables from kickoff through submission.
• Collaborate with Proposal Managers, Principals, Project Managers, and technical staff to gather information, develop proposal content, and produce compelling pursuit materials.
• Schedule and coordinate proposal kickoff meetings, track deliverables, and help keep proposal teams organized and on schedule.
• Write, edit, proofread, and format proposal content while ensuring compliance with solicitation requirements, consistency, and adherence to Rincon's brand standards.
• Develop and maintain proposal resources, resumes, project descriptions, and marketing content libraries.
• Produce polished proposals and presentations using Adobe InDesign, Microsoft Word, and PowerPoint.
• Maintain CRM databases and pursuit tracking information, ensuring marketing assets remain current and accurate.
• Support interview preparation, award submissions, conference materials, and other business development and marketing initiatives.
• Build strong working relationships across multidisciplinary teams while providing responsive, collaborative support throughout the proposal process.
• Share knowledge and best practices with junior marketing team members and contribute to continuous process improvements.

Requirements

• Bachelor's degree in Marketing, Communications, English, Graphic Design, or a related field.
• 4–6 years of AEC marketing or proposal coordination experience.
• Experience coordinating proposals, SOQs, and interview presentations with minimal supervision in a deadline-driven environment.
• Experience collaborating with Principals, Project Managers, and technical staff to develop proposal content and meet pursuit deadlines.
• Advanced proficiency in Adobe InDesign and Microsoft Office Suite (Word, PowerPoint, Excel).
• Experience with CRM platforms such as Microsoft Dynamics, Deltek Vision, Cosential, or similar systems.
• Strong writing, editing, organization, and project coordination skills with exceptional attention to detail.
• Familiarity with public procurement processes, including RFPs, RFQs, and SOQs.
• Ability to manage multiple concurrent pursuits while maintaining exceptional quality, organization, and responsiveness.
• Demonstrates a collaborative, solutions-oriented mindset with a willingness to adapt and continuously improve marketing processes.

Benefits

• health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.