Responsibilities

• Collaborative efforts in the planning and execution of high-end experiential activations from intimate to broadscale, with a focus on sports, entertainment, fashion, art, and wellness
• Develop and build creative presentations and client pitches alongside senior management, working within templates and creating custom materials
• Provide comprehensive support to the experiential account team, including but not limited to: research, crafting meeting agendas and recap notes, event data collection, ticket sales & revenue tracking, status reports, overall organization of supply inventory
• Management of key documents and event collateral: hospitality decks, transportation spread sheets, production reports, activity trackers, training documents, guest lists, itineraries, invitations, signage, menu and seating cards, tickets, event recaps, etc.
• Communicate with key partners and vendors such as hotel properties, transportation companies, restaurant establishments, venues, staffing agencies, etc. to ensure seamless event execution
• Manage creative submissions and marketing timelines through the entire approval process with the thorough understanding of brand rules and regulations
• Assist with financial processes including budget tracking and reconciliation, coding expenses, submitting invoices, and facilitating payments
• Participate on client conference calls and in-person client meetings
• On-site event management, ensuring service is impeccable and adhere to best practices standard
• Monitor and research industry trends, innovations, and competitive landscape; provide recommendations and suggestions for improvements and/or areas of opportunity

Requirements

• 4+ years of relevant professional experience (in addition to internships)
• Strong presentation/ deck creation and development skills (i.e. Canva, Google Slides, PowerPoint)
• Passion for events, hospitality, luxury lifestyle sectors, and digital marketing and/or strategic communications.
• Interest/ knowledge in luxury fashion, culture entertainment, wellness, or sports is a plus.
• This position is client and high net-worth individual consumer facing on-site at events, and requires strong hospitality skills
• Ability to interact in a collaborative manner
• Solutions-oriented and creative problem solver
• Ability to travel and work nights and weekends as needed
• Solid written and verbal communication skills
• Strong computer skills – MAC proficient; Microsoft Office (Excel and PowerPoint proficiency required); proficient in Photoshop and/ or InDesign; Canva/ Google Slides proficiency required

Preferred

• Interest/ knowledge in luxury fashion, culture entertainment, wellness, or sports is a plus.

Benefits

• PTO: 13 paid company holidays, including closure Christmas Eve through New Year’s Day
• 401K: Medical, dental, vision and supplementary insurances
• Employer-paid group life insurance, short-term and long-term disability
• Employer-paid family building benefit (fertility, adoption and surrogacy)
• Employer-paid mental health benefit
• Pet discount program