Proposal/Marketing Coordinator at Melissa Johnson Associates, Inc. | New York City, NY | $65K/yr – $75K/yr

Melissa Johnson Associates, Inc.

Proposal/Marketing Coordinator

New York City, NY (Hybrid)

$65K/yr – $75K/yrMid Level3+ years expFull time

Posted 6 weeks ago

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Job Summary

Own the bid and marketing materials flow for a public-sector focused shop, driving proposal development, branding, and digital presence to win work and support industry events.

Proposal & Governance: Manage deadlines, submissions, and win/loss tracking, and maintain a reusable boilerplate library.
Brand & Digital: Update the website, publish the newsletter, design collateral, and run social media with consistent branding.
Business Development Enablement: Attend pre-proposal meetings and support executives at conferences, translating opportunities into proposals and outreach.

Job Description

Responsibilities

Assist with identifying procurement opportunities and supporting the go/no-go decision process
Attend pre-proposal meetings both virtually and in person
Prepare proposal submission documents, forms, written content, and graphic design/layout, collaborating with the executive team on proposal development
Manage proposal deadlines, submissions, and win/loss records
Maintain the firm’s library of proposal materials, including resumes, project descriptions, and reusable boilerplate
Support the executive team at conferences and industry events
Maintain and update the company website, keeping content current, accurate, and on-brand
Produce the company newsletter for electronic distribution
Design marketing collateral, including brochures, business cards, capability statements, advertisements, and event materials, ensuring brand consistency
Manage the company’s social media presence

Requirements

Bachelor’s degree in Business, Marketing, Communications, or a related field
1–3 years supporting business development and marketing efforts, preferably in the A/E/C (architecture/engineering/construction) industry
Excellent written and verbal communication skills
Strong organizational and project management skills, with the ability to manage multiple proposals and tight deadlines simultaneously
Experienced graphic designer; proficiency with Adobe Creative Suite (InDesign, Photoshop, Illustrator)
Proficiency with Microsoft Office, Dropbox, and Smartsheet; familiarity with SharePoint
Experience managing website content (e.g. Wordpress or Squarespace) and email/newsletter platforms (e.g., Mailchimp or Constant Contact)
Experience with social media, digital marketing, and digital engagement
Detail oriented with the ability to work both collaboratively and independently
Familiarity with public-sector or government RFP processes preferred

Preferred

Familiarity with public-sector or government RFP processes preferred
Experience in A/E/C (architecture/engineering/construction) industry
Experience with social media, digital marketing, and digital engagement

Benefits

Competitive salary based on experience
Group medical, dental, and vision insurance
Flexible spending account
401(k) with company match
Company-paid short-term disability, long-term disability, life insurance, and AD&D insurance
Optional pre-tax commuter benefits
Optional employee-paid supplemental life insurance
Lifestyle allowance to support personal well-being
Professional development opportunities

Melissa Johnson Associates, Inc.

Melissa Johnson Associates is a WBE/DBE/SBE certified public relations firm specializing in community outreach and stakeholder engagement. We are a reliable partner that helps government agencies and their consultants work effectively with stakeholders, communities and the public.MJA's work includes transit, transportation, bridge, roadway, resiliency, disaster relief, economic development, public health, parks, athletic field, streetscape, land use, freight, historic preservation, higher education, museum, healthcare, and other projects.The company's president, Melissa Johnson, is one of the most experienced and sought-after community engagement consultants in the New York region. She is skilled at managing complex and sensitive community issues surrounding large, high-profile public projects, and focuses on developing solutions that maintain the reputation of government agencies and their consultants. Melissa has worked with dozens of city and state agencies, and is an innovative leader with a hands-on approach to implementing new platforms and concepts. Her work has been published in PE Magazine and Young PE Quarterly. She was named one of ENR New York's Top Young Professionals in 2020.

New York, New York, USA

18 employees (4 in marketing)

www.melissajohnsonassociates.com