Responsibilities

• Manage sourcing, estimating, purchasing, and delivery of coordination for client materials, promotional products, branded merchandise, signage, print collateral, apparel, giveaways, and event supplies.
• Obtain and compare vendor quotes to ensure cost-effective purchasing while maintaining quality and brand standards.
• Build and maintain strong vendor relationships, including printers, promotional product suppliers, event vendors, fabricators, shipping providers, and fulfillment partners.
• Negotiate pricing, timelines, and production schedules to maximize efficiency and budget performance.
• Maintain organized records of estimates, purchase orders, invoices, production timelines, and delivery tracking.
• Proactively identify opportunities for cost savings, process improvements, and operational efficiencies.
• Oversee inventory management of promotional items, branded collateral, trade show materials, signage, and event assets.
• Monitor stock levels and proactively reorder materials to prevent shortages or delays.
• Organize storage systems and maintain accurate inventory tracking documentation.
• Coordinate shipping, fulfillment, packing, and distribution of materials for client campaigns, sponsorships, and events.

Requirements

• 8+ years of experience in procurement, event coordination, agency operations, marketing support, or related fields.
• Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously.
• Experience coordinating vendors, production timelines, shipments, or branded materials preferred.
• Excellent communication and relationship-building skills.
• Highly detail-oriented with strong follow-through and problem-solving abilities.
• Comfortable working in a collaborative, fast-paced environment with shifting priorities.
• Proficiency with project management systems, spreadsheets, and order tracking tools.
• Ability to occasionally lift and organize event materials and shipments.
• Occasional evening or travel availability for events preferred.