Responsibilities

• Maintain proposal schedules, calendars, compliance matrices, and action trackers.
• Review solicitations, amendments, and proposal instructions.
• Organize proposal kickoff materials and attend internal kickoff/pre-bid meetings.
• Track required forms, attachments, resumes, project sheets, and certifications.
• Coordinate with various departments such as Business Development, Brand Marketing, Estimating, Operations, Safety, QC, and executive leadership.
• Draft, edit, proofread, and format proposal content.
• Maintain proposal folders and proposal library materials.
• Track questions, RFIs, clarifications, amendments, and deadlines.
• Prepare final submission files and print-ready PDFs.
• Deliver and verify proposals are submitted before deadline.

Requirements

• 2–5 years of proposal coordination, marketing coordination, bid coordination, or pursuit support experience.
• Proficient in InDesign. Ability to create multi-page layouts, with master pages, style guides, and library components.
• Strong Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Teams, and SharePoint skills.
• Experience designing construction proposals, design-build proposals, or public / private sector bids that align with brand standards.
• Strong writing, Associated Press (AP) editing, proofreading, and formatting skills.
• Ability to read and interpret bid solicitations and RFP instructions.
• Strong organizational skills and ability to manage multiple deadlines.
• High attention to detail.
• Ability to collaborate cross-departmentally with pursuit contributors and translate input into clear proposal language.

Preferred

• Experience supporting small business participation plans or subcontracting plans.
• Proficient Photoshop, and Illustrator.

Benefits

• Medical, Dental, Vision, and Life Insurance
• Health Savings Account (HSA) option
• 15 days of paid time off (PTO)
• 7 paid holidays
• All employees are immediately eligible for our bonus program where employees at all levels are engaged in the financial and operational performance of the business, enabling them to understand how their contributions directly impact the company's bottom line
• Company 401(k) matching contributions
• Parental leave policy
• We fully cover transportation costs, including parking and train fares, for employees
• Affordable and freshly made breakfast and lunch provided through our on-site meal program (Chicago home office employees only)
• Gym membership reimbursement program (Chicago home office employees only)