Responsibilities

• Maintain organized digital filing systems for marketing assets and documentation
• Create, update, and maintain marketing materials including staff resumes, Project Sheets, staff photos, and Statements of Qualifications (SOQs)
• Assist with the creation, scheduling, and publishing of social media content, including LinkedIn posts
• Provide logistical and/or on-site support for conferences, recruiting events, and other company initiatives
• Format, organize, and maintain project documents in accordance with company quality standards
• Support Project Managers and project teams with administrative and coordination tasks
• Assist with project activities including document formatting, schedule creation, invoice review, tracking deliverables, and project closeout
• Coordinate meetings and prepare meeting agendas and minutes as needed
• Assist with travel coordination, expense reports, and related administrative tasks
• Communicate professionally with internal staff, clients, and external partners
• Perform other related duties as assigned

Requirements

• High school diploma or G.E.D. required; associate or bachelor’s degree preferred
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint
• Exceptional organizational skills and attention to detail
• Strong ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills
• Strong grammar, proofreading, and document formatting skills
• Ability to work both independently and collaboratively in a team environment
• Positive attitude, adaptability, and willingness to learn
• Ability to follow instructions while also taking initiative when appropriate

Preferred

• Experience with Adobe Creative Cloud preferred
• Experience with Bluebeam preferred
• Bilingual (English/Spanish) preferred

Benefits

• Company-wide benefits include a comprehensive package with 401(k) / Roth 401(k) and employer matching, health, dental, and vision insurance, FSA, HSA, disability & life insurance, wellness programs, flexible schedule, PTO, professional development assistance, employee referral bonus, transit benefit, and discretionary annual bonus program