Responsibilities

• Coordinate webinar planning by coordinating format, platform setup, scheduling, and alignment with established business development goals.
• Partner with attorneys and Client Development teams by preparing materials and coordinating webinar logistics to support effective content delivery and audience engagement.
• Track and maintain budget planning activities by summarizing data, tracking expenses, and coordinating with stakeholders across multiple offices.
• Ensures webinars follow established continuing education (CLE) and regulatory requirements by applying defined guidelines and processes.
• Ensures seamless end-to-end webinar execution, by managing timelines, deliverables, and logistics to ensure consistency and quality.
• Prepare and organize materials, logistics, and timelines in coordination with internal team members.
• Monitors live webinar delivery, proactively identifying and resolving standard technical or logistical issues; escalates complex or high-impact concerns to ensure uninterrupted execution.
• Support the firm’s ticket program by coordinating allocations, maintaining usage records, and following established guidelines.
• Partner with attorneys and team members to coordinate small, non-sponsorship, in-person client events, such as sports suites, networking events, or larger dinners, including venue selection, menu coordination, drafting invitations, and swag items.
• Track ticket inventory, assist with renewals, and coordinate with vendors as directed.

Requirements

• Education: Bachelor's degree in Marketing, Business Administration, or a related field required.
• Professional Experience: Minimum of 3+ years in marketing, events, or business development (professional services preferred).
• Experience coordinating and executing webinars or virtual events, including platforms setup, logistics and live execution.
• Experience coordinating end-to-end event activities, including planning, logistics, execution, and post-event support.
• Experience working with cross-functional teams and stakeholders across multiple offices or locations.
• Project & Events Planning: Strong project management and organizational skills with experience in managing multiple events or initiatives simultaneously in a fast-paced environment.
• Demonstrated ability to prioritize competing demands, manage multiple projects concurrently, and meet deadlines in a fast-paced environment.
• Ability to follow established guidelines and procedures, including compliance requirements such as CLE or other regulatory standards.
• Communication & Interpersonal: Strong communication and interpersonal skills, with the ability to clearly convey information and build effective working relationships.
• Demonstrated ability to work independently while contributing effectively in a collaborative team environment.
• Event Expense Tracking: Demonstrated experience with tracking budgets and preparing financial summaries to support event decision-making.
• Strong negotiation skills to support vendor discussions and maintain adherence to event budgets.
• Analytical & Problem Solving: Strong analytical skills with ability to compile and summarize event data, prepare standardized reports and translate into actionable insights.
• Creative thinking and problem-solving skills with ability to address issues in real time and escalate when appropriate.
• Technical Skills: Proficiency in event technology platforms (e.g., Cvent, Swoogo), virtual platforms (e.g., Zoom, Microsoft Teams), and email marketing tools.
• Proficiency in Microsoft Office.
• Demonstrated technical aptitude with the ability to quickly learn and adapt to new systems and technologies.
• Travel: 5-10% travel to events and other Spencer Fane offices required.

Benefits

• Medical, Vision, Dental, PTO, 401k, Life, Disability.