Responsibilities

• Event Calendar Management: Maintain the Mizuho OSI Congress & Event calendar to align with business needs.
• End-to-End Event Execution: Oversee all event logistics, including project plans, vendor selection, venue sourcing, contract negotiation, product shipments and shipping, event registration, attendee accommodations, post-event surveys, and reporting.
• Vendor & Budget Management: Negotiate with congress societies, vendors, and hotels to ensure events are executed within budget while maintaining high quality.
• Lead Capture & CRM Support: Manage lead retrieval tools on-site and ensure timely, accurate import of leads into Salesforce/CRM systems with proper attribution tagging.
• Event Content & Asset Coordination: Collaborate with the marketing team to ensure all event materials — booth graphics, one-pagers, digital assets, and email invitations — are on-brand and tailored to each event’s audience.
• Performance Tracking & Reporting: Define and track key event metrics, including leads generated, pipeline sourced, cost per lead, and attendee engagement. Deliver post-event recaps with actionable insights to improve future events.
• Cross-Functional Coordination: Serve as the central logistics hub for event stakeholders, aligning internal teams (Sales, Marketing, Product) on event goals, staffing plans, and follow-up workflows.
• Complete and submit accurate expense reports according to the Expense Policy.
• Understand, support, and follow the Corporate Vision, Mission & Values Statements.
• Adhere to product FDA online marketing guidelines in all material created and posted. In addition, adhere to applicable GMP and ISO 13485 processes and procedures.