Responsibilities

• Works with business development, consulting, and marketing teams, as well as outside vendors. Travels onsite for setup and support when needed.
• Act as a hub to coordinate and facilitate updates to marketing materials, working with content and consulting contributors to ensure that all message is updated prior to the event
• Work collaboratively and creatively with the graphic design team to develop event materials
• Act as the primary owner of the Marketing event calendar
• Track and drive progress on upcoming conference planning logistics such as registration, speaking submissions, booth selection, hotel deadlines, and more
• Spearhead the packing and shipping of marketing materials: booth, equipment, brochures, thought leadership, tchotchkes, dinner gifts, etc. Double-check and complete checklists to ensure there are no surprises
• Participate in tagline generation, landing page creation and updates, message drafting, link generation, proofreading, etc. as needed
• Drive onsite conference success: Travel to conferences as needed; serve as the point person for exhibit hall vendors; set up and tear down booths, troubleshoot booth technology; take onsite photos and videos, host the booth as needed; engage in various forms of hospitality
• Coordinate with marketing and practice leaders on event follow-ups
• Participate in updating tickler lists; share information with other groups as needed

Requirements

• Bachelor’s or higher degree in any field, but otherwise qualified candidates with alternative credentials will be considered
• Availability for short 1-3 day trips
• Comfortable working with different personalities
• Strong writer
• Proactive, organized, and able to execute in a fast-paced environment
• Willingness to travel onsite and manage logistics for events

Preferred

• Experience coordinating conferences or large-scale events
• Experience with marketing automation software or event tech platforms