Responsibilities

• Partner closely with each division to coordinate attendance, travel, lodging, sponsorships, registrations, and on-site requirements for external industry events (customer charity golf tournaments) and coordinating internal charity events.
• Manage customer- facing event timelines, deadlines, and deliverables to ensure all preparations are completed accurately and on schedule.
• Assist with required preparations, documentation, and compliance processes for domestic and international events.
• Provide support for trade show events as needed, including pre-event coordination, trade show booth preparation, and on-site assistance.
• Coordinate with internal and external designers to develop event graphics, advertisements, signage, invitations, and distribution of promotional materials.
• Plan, coordinate, and execute all logistical aspects of customer events from initial concept through completion, helping create seamless and successful experiences.
• Research and coordinate event venues, hotels, restaurants, transportation, catering, audiovisual needs, and other vendors contractual requiremtents.
• Develop, manage, track, and reconcile the annual events budget in partnership with the Head of Global Marketing.
• Prepare and update weekly expense reports and help track departmental event-related spending.
• Support the planning, coordination, and on-site execution of GA Telesis’ Annual Charity Golf Tournament.

Requirements

• Bachelor’s degree in marketing, Communications, Event Management, Hospitality, or a related field.
• Exceptional organizational and time management skills, with the ability to manage multiple events, projects, deadlines, and details simultaneously.
• Proven ability to work effectively under tight time constraints while maintaining accuracy, organization, and attention to detail.
• Ability to quickly adapt to last-minute changes, urgent requests, and shifting priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with the ability to communicate clearly, professionally, and confidently.
• Strong interpersonal and vendor management skills, including professional communication and coordination with hotels, venues, restaurants, event organizers, vendors, and other external partners.
• Strong project management skills with the ability to prioritize tasks, follow through on deliverables, and ensure deadlines are met.
• Creative and solutions-oriented approach to problem-solving, particularly when unexpected event or logistical challenges arise.
• Ability to work collaboratively as part of a team while also independently managing assigned projects and responsibilities.
• Ability to visualize and evaluate event space flow, guest and presenter experience, food and beverage presentation, audiovisual requirements, appropriate sound levels, and overall event atmosphere.