Own event planning and execution for Baldor live and virtual experiences across internal, external, and sponsorships, coordinating logistics, stakeholders, budgets, and post-event learning.

• Support the planning and execution of live, virtual, and hybrid Baldor events from concept through completion, including trade shows, customer events, chef dinners, product launches, and internal events
• Assist with event logistics such as timelines, vendor coordination, registration and guest list management, asset creation, shipping, and on-site production
• Develop and maintain a centralized event knowledgebase system, compiling and summarizing the event details to ensure both internal and external stakeholders are aligned
• Research and source various event elements including locations, vendors, swag, décor, creative themes, and materials
• Manage guest lists and registration systems, ensuring they are accurate and up to date
• Assist with both internal and external event-related communications, partnering with our Content Manager, Human Resources team, and other stakeholders as needed
• Assist with maintaining our budgets and event expense logs, ensuring accuracy for reporting and partnering with our external event agency as needed
• Assist with smaller scale and ad hoc events, with opportunities to independently manage and execute
• Help manage event calendars, project plans, and task lists to ensure deadlines are met and stakeholders are aligned
• Manage hotel blocks and transportation bookings for both internal and external stakeholders

• Develop clear, concise, and on-brand presentations, documents, and communications for both internal and external stakeholders
• Coordinate logistics for site visits, walkthroughs, and planning meetings
• Collaborate with the Partnerships team to execute event-related partnership and sponsorship deliverables
• Partner with internal teams (creative, content, social, analytics, merchandising, sales, technology, HR, operations, transportation) to create and execute event-related deliverables including digital materials, print materials and signage, communications, shipping, and logistics
• Provide on-site support during events to help ensure smooth execution and high-quality attendee experience
• Assist with post-event reporting, including pulling data, gathering feedback, tracking KPIs, and identifying opportunities for improvement
• Manage administrative tasks such as coordinating meetings, monitoring and updating content calendars, and organizing brand assets
• Stay organized across multiple projects and priorities in a fast-paced environment
• Pitch in where needed to support broader brand marketing initiatives