Responsibilities

• Support the preparation of proposals, statements of qualifications (SOQs), letters of interest, and related pursuit materials
• Assist with proposal coordination, including schedules, task tracking, content assembly, and version control
• Format and produce proposal documents using Microsoft Word and Adobe InDesign in accordance with established templates and brand standards
• Compile resumes, project descriptions, and standard content from approved libraries
• Support proposal compliance checks and submission readiness
• Edit and proofread proposal content for clarity, consistency, grammar, and alignment with Spheros brand standards
• Apply feedback from the Senior Marketing Coordinator and pursuit teams
• Support quality control reviews and post-submittal file organization and archiving
• Follow established proposal development processes and best practices
• Coordinate with technical staff and marketing teammates to collect required inputs

Requirements

• Bachelor’s degree in Marketing, Communications, English, Journalism, or a related field
• 2 - 4 years of experience supporting marketing or proposal development within the AEC or environmental consulting industry
• Experience using Adobe InDesign to format and produce proposal or marketing materials
• Strong organizational, writing, editing, and proofreading skills
• Proficiency with standard business design and collaboration tools (e.g., Microsoft 365, including Teams and SharePoint, and Adobe Creative Cloud)
• Ability to manage multiple tasks and deadlines in a fast-paced, deadline-driven environment
• Willingness to learn pursuit strategy and AEC-specific requirements

Preferred

• Experience supporting proposals or SOQs in an AEC or environmental consulting firm
• Familiarity with proposal compliance requirements and RFP-driven pursuits
• Working knowledge of brand standards and document production best practices
• Interest in continuing a career in marketing, proposals, or business development within professional services
• Willingness to participate in professional associations such as SMPS, APMP, or PIE with a demonstrated commitment to continued learning and industry engagement

Benefits

• Competitive Compensation & Benefits: Hourly rate of $33 - 36/hour, with opportunities for bonuses and 401(k) contributions.
• Professional Growth: Ongoing training, conference opportunities, and pathways to leadership and ownership roles.
• Work-Life Balance: Hybrid work options and flexible remote work opportunities in approved states.
• Inclusive Culture: We are an equal opportunity employer that fosters a diverse and supportive work environment.
• Opportunities to provide clients with services from all of Spheros Environmental practice areas.