Responsibilities - Work with internal teams to effectively track monthly manufacturer co-op accruals, submissions, reimbursements, and balances - Coordinate vendor invoicing, sponsorship billing, and marketing-related payments - Reconcile monthly marketing expenses between accounting and internal tracking systems - Assist with budget tracking and reporting for promotions, events, and campaigns - Maintain organized records of invoices, proof of performance, co-op documentation, and vendor agreements - Manage incoming marketing requests through the department ticketing/project management system - Help prioritize, assign, and track projects to ensure deadlines are met - Coordinate communication between internal stakeholders and the marketing team - Monitor project timelines, approvals, and deliverables - Maintain organized workflows, documentation, and status reporting - Track and maintain marketing swag, apparel inventory, and promotional materials - Coordinate ordering, distribution, and inventory organization for branded merchandise - Maintain marketing event materials, including signage, banners, tents, displays, and marketing kits - Assist with scheduling meetings, coordinating logistics, and supporting departmental operations - Gather and organize vendor marketing assets and distribute internally as needed - Support team events, trade shows, sponsorships, and marketing initiatives as needed - Perform additional administrative or operational support tasks as assigned