Responsibilities

• Manage logistics for conferences, trade shows, and company events, ensuring seamless execution from planning to post-event follow-up.
• Plan, organize, and execute all aspects of event participation—including booth logistics, registrations, shipping, and vendor communication.
• Maintain organized event documentation, ensuring all details are accurate and deadlines are met.
• Troubleshoot challenges during planning and execution with sound judgment and minimal supervision, keeping leadership informed as needed.
• Develop and sustain relationships with conference organizers, vendors, and suppliers, responding promptly to requests in a professional manner.
• Serve as the central point of contact for staff attending conferences, providing timely updates and clear instructions to ensure they are fully informed and prepared.
• Compile and distribute comprehensive event information to internal attendees, including travel, registration, exhibit, booth set-up and shipping details, plus attendee lists and expense procedures.
• Coordinate all conference display pieces and pull-up displays, ensuring all parts are accounted for, functional, and communicating when replacements or updates are needed.
• Oversee company “swag” inventory and lead the ideation, selection, and distribution of promotional items for clients and staff, ensuring alignment with brand and event goals.
• Travel to conferences and company events as required.

Social Media & Blog Creation and Management

• Develop and execute a social media strategy showcasing Stelter’s thought leadership, client successes, industry participation, company culture and community engagement.
• Collaborate with the Marketing Team Lead and contributing authors to plan and publish blog content that aligns with overall brand messaging.
• Analyze blog and social media performance metrics; make recommendations to improve reach and engagement using marketing best practices.
• Research marketing trends and recommend innovative approaches for content, platforms, and outreach.
• Generate and implement innovative ideas to strengthen Stelter’s digital presence.

Marketing Communications Support

• Serve as project lead for assigned marketing initiatives, managing timelines, budgets, and deliverables from start to finish.
• Ensure all projects are executed accurately and consistently with brand standards and voice, requiring minimal oversight.
• Collaborate with internal designers and writers to execute the marketing vision for campaigns, collateral and event materials: clearly articulating project goals, target audience, timelines, and deliverables.
• Prepare and present marketing updates, event recaps and strategic ideas to leadership and cross-functional teams.

Sales & Lead Management

• Oversee incoming sales leads from multiple channels, qualifying prospects, tracking progress, and ensuring timely handoff of qualified leads to the sales team.

Backup Support

• Acts as backup to the Marketing Team Lead as needed, providing support on projects, communications and event coordination.