Responsibilities

• Provide day-to-day administrative support to the Marketing team, including meeting coordination, calendar support, agenda preparation, note taking, follow-up tracking, and project organization
• Assist with the coordination and execution of marketing communications initiatives, including internal communications, physician-facing materials, sales support resources, event communications, and marketing campaigns
• Maintain project trackers, timelines, marketing calendars, content schedules, distribution lists, and other shared team resources
• Organize, route, maintain, and archive marketing materials, presentations, promotional assets, and approved collateral
• Assist with processing purchase orders, invoices, contracts, statements of work, and other financial documentation
• Support budget tracking by maintaining marketing expense trackers and monitoring purchase order and invoice status
• Coordinate administrative activities with Finance, Procurement, vendors, and agency partners to support timely processing of marketing projects and payments
• Assist with the coordination of physician engagement activities, including advisory boards, speaker programs, physician training events, scientific forums, and KOL programs
• Support physician communications, meeting logistics, travel coordination, contracts, honoraria documentation, attendee tracking, and event preparation
• Partner with Medical Education, Sales, Clinical, Compliance, and Legal teams to support the successful execution of physician education programs

Requirements

• Bachelor Level of Degree in the Marketing, Communications, Business, Healthcare Administration or related field of study
• 1 year of demonstrated experience in marketing, communications, event coordination, administrative support, or project coordination; medical device, healthcare or life sciences experience preferred
• Skills/Knowledge: Strong organizational skills with the ability to manage multiple projects, timelines, vendors, and administrative details at once
• Experience processing purchase orders, tracking invoices, maintaining budgets, or supporting finance/procurement processes preferred
• This position requires some travel up to 50% of the time

Preferred

• medical device, healthcare or life sciences experience preferred
• Experience supporting events, meeting, conferences or physicians/customer engagement programs preferred
• Strong organizational skills with the ability to manage multiple projects, timelines, vendors, and administrative details at once

Benefits

• comprehensive benefit plan that supports the overall health and wellness needs of our employees and their families.