Responsibilities

• Assist with formatting, assembling, packaging, proofreading, and submitting proposals, RFQs, RFPs, presentations, qualifications packages, and related marketing materials.
• Prepare and update resumes, sell sheets, project descriptions, references, forms, tabs, covers, labels, and standard proposal attachments.
• Check proposal documents for formatting consistency, accuracy, completeness, page order, required attachments, and brand standards.
• Coordinate with internal staff to collect project details, resumes, images, signatures, forms, and other proposal information as requested.
• Maintain organized electronic and hard-copy proposal files, templates, and submission records.
• Update and maintain project lists, employee resumes, project information sheets, photo libraries, marketing content folders, checklists, and recurring department resources.
• Enter and update proposal tracking information, including deadlines, contacts, statuses, submission details, and follow-up notes.
• Assist with website updates, social media preparation, project highlights, employee updates, and digital content implementation under the direction of the Marketing Manager.
• Help maintain marketing templates, collateral files, branded materials, and production resources.
• Assist with creating and updating presentations, advertisements, flyers, sell sheets, leave-behinds, signage, promotional pieces, and other branded materials.

Requirements

• Bachelor’s degree, current progress toward a degree, or relevant coursework in Marketing, Communications. Graphic Design, Business, or a related field preferred.
• 0-2 years of marketing, administrative, proposal, office, design, or professional services experience preferred.
• Strong attention to detail, organization, follow-through, and ability to manage multiple tasks in a deadline-driven environment.
• Proficiency with Microsoft Office and/or Google Workspace; familiarity with Adobe InDesign, Photoshop, Illustrator, Canva, or similar tools preferred.
• Experience or interest in architecture, engineering, construction, design, or professional services marketing is a plus.
• Professional communication skills and willingness to coordinate with internal teams, vendors, and external contacts as needed.