Responsibilities

• Provide high-level administrative support to the Vice President of Enrollment and Marketing and departments within the Vice President’s areas of responsibility.
• Manage calendars, appointments, meetings, and scheduling to ensure effective use of the Vice President’s time and resources.
• Coordinate office finances, process invoices, reconcile expenses, and maintain budget-related records.
• Prepare, edit, and distribute correspondence, reports, presentations, agendas, and meeting materials.
• Provide administrative support to directors and managers within Enrollment and Marketing as needed.
• Coordinate travel arrangements, including airline, hotel, rental car reservations, conference registrations, and expense reconciliation.
• Assist with the planning and coordination of staff retreats, trainings, meetings, and University events.
• Support the President’s Office with Board of Regents meetings, campus presentations, and special projects as assigned.
• Record meeting notes, track action items, and follow up on assigned tasks to support departmental goals and initiatives.
• Maintain confidential files, records, and communications with a high degree of discretion, professionalism, and accuracy.

Requirements

• Progressive administrative experience required.
• Bachelor degree preferred.
• Previous Marketing, Enrollment or Higher Education experience a plus.
• Exceptional attention to detail and high degree of accuracy.
• Ability to learn principles and practices of Marketing and Enrollment functions.
• Working knowledge of MS Office
• Confident and accurate verbal and written communication skills
• Excellent customer service skills
• Determination in problem solving.