Responsibilities

• Provide comprehensive executive support to the CMO, including calendar management, meeting coordination, travel arrangements, and expense administration.
• Manage and prioritize incoming communications, correspondence, requests, and follow-up actions.
• Prepare agendas, briefing materials, presentations, reports, meeting notes.
• Maintain accurate records of key decisions, deadlines, deliverables, and action items.
• Support the CMO in planning and tracking marketing initiatives, campaigns, product launches, events, and strategic projects.
• Assist with the preparation and monitoring of marketing budgets, purchase orders, invoices, contracts, and supplier documentation.
• Coordinate communication and information flow between Marketing, Sales, Product Development, Operations, Quality & Compliance, Finance, and senior leadership.
• Support the preparation of presentations and reporting for leadership strategic planning sessions.
• Conduct research and compile information to support market analysis
• Maintain organized and confidential digital & physical files

Requirements

• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Marketing Coordinator, Chief of Staff, PM/PO or in a similar support role.
• Experience working in marketing, communications, consumer products, regulated products, or a similarly fast-paced environment is an advantage.
• Excellent verbal and written communication skills in English.
• Strong organizational skills and exceptional attention to detail.
• Proven ability to manage complex calendars, competing priorities, deadlines, and confidential information.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; experience with Google Workspace is an advantage.
• Must be comfortable using AI tools, softwares and LLMs (It should be apart of your everyday life).
• Ability to prepare polished presentations, reports, correspondence, and meeting materials.
• Strong project coordination and follow-up skills.
• Professional, dependable, and confident when communicating with internal and external stakeholders.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional growth and career advancement.
• A supportive and collaborative work environment.
• Access to continuous learning and development programmes.
• Opportunity to work closely with senior leadership and contribute to the growth of an innovative organisation within the Hemp & Cannabinoid industry.