Responsibilities

• Event Planning & Coordination - Coordinate planning and execution of conferences, trade shows, exhibits, and outreach events.
• Develop and maintain event schedules, task lists, and logistics plans.
• Coordinate travel, shipping, and delivery of event materials and equipment.
• Serve as a day‑to‑day point of contact for event‑related activities.
• Logistics & Vendor Management - Coordinate warehousing, inventory tracking, and shipment of event materials.
• Liaise with logistics providers, exhibit houses, and shipping vendors.
• Track materials before, during, and after events to ensure accountability.
• Coordinate booth setup and tear‑down activities performed by vendors or support staff.
• On‑Site & Virtual Event Support - Provide on‑site coordination during events, as required.
• Support registration, scheduling, and exhibitor coordination.

Requirements

• Bachelor’s degree from an accredited institution
• Minimum of 5 years of professional experience supporting events, conferences, logistics coordination, or program administration
• Experience coordinating multi-stakeholder activities in a professional or institutional environment
• Strong organizational, communication, and time-management skills
• Proficiency with standard office productivity tools (e.g., Microsoft Office, collaboration platforms)
• Active U.S. Public Trust determination or ability to obtain one

Preferred

• Experience supporting events for Federal agencies
• Experience supporting events for Universities or research institutions
• Experience supporting events for Nonprofit or mission-driven organizations
• Familiarity with trade show or conference logistics
• Experience coordinating vendors or subcontractors
• Experience supporting virtual or hybrid events

Benefits

• competitive salaries
• a comprehensive benefits package
• a dynamic hybrid work environment
• a vibrant workplace and growth opportunities in a variety of specialty areas