Responsibilities

• Own the end-to-end coordination of local activations — from the moment a request comes in through the portal to the day the event wraps.
• Book, negotiate with, and manage a rotating cast of local vendors and event partners.
• Line up and brief everyone involved — including on-site personnel and client staff — so each person knows their role, their timing, and what's expected.
• Coordinate materials and event kits, making sure signage, giveaways, and supplies arrive where and when they're needed.
• Serve as the central point of contact leading up to and during each event, ready to solve problems by phone or message in real time.
• Track many concurrent activations across clients and markets at once, staying on top of dates, deadlines, and details without letting anything slip.
• Follow up relentlessly — confirming, reconfirming, and closing the loop so nothing falls through the cracks.
• Work out of our portal to intake requests, manage details, and keep records clean and current.

Requirements

• Exceptionally organized, with the ability to keep dozens of small, moving details straight across many events at once.
• A natural communicator who's comfortable on the phone — booking, negotiating, and following up with vendors you've never met in person.
• Calm and resourceful under pressure; when something changes last-minute, you find a way to make it work.
• A builder's mindset — someone who looks to solve a problem once and build the process so they don't have to solve it again.
• Comfortable learning and working in web-based tools and portals.
• Proactive and ownership-driven — you chase down loose ends before they become problems.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance