Lead creative project management for Billy Reid, coordinating end-to-end tasks across campaigns and seasons.

• Maintain master creative planning calendars across campaigns, e-commerce, retail, and BAU communications.
• Align creative timelines with marketing launch plans and merchandising milestones.
• Ensure teams are working ahead of launch deadlines rather than reacting late.
• Own the intake process for creative requests, ensuring briefs are complete, prioritized, and aligned with campaign timelines before work begins.
• Translate requests into clear plans, including deliverables, timelines, dependencies, and back-in schedules.
• Propose tradeoffs when timelines or scope conflict.
• Decision rights: When inputs are incomplete or timelines are unrealistic, escalate with options;
• Creative leadership makes final tradeoff decisions.
• Own Asana end-to-end: templates, dependencies, naming standards, dashboards, automation, and reporting.
• Assign work to Design and Copy based on priority and capacity in partnership with Creative leadership.

• Run kickoffs, weekly status checks, and handoffs; track progress daily and escalate risks early.
• Establish consistent visibility so stakeholders understand what is on track, at risk, or blocked.
• Track pre-production readiness across functions: deliverables list, sample status, creation and oversight of pack lists, shot list inputs, approvals, routing plans, and schedule inputs.
• Coordinate cross-functional inputs to ensure shoots are fully prepared before execution.
• Maintain a “known crew” bench and repeatable scopes (photographer, stylist, post partners) in partnership with Creative and Production leadership to reduce variability, rework, and in-season resets.
• Track estimates versus scope and flag misalignment early, with the goal of reducing cost creep and last-minute changes.
• Own post-production workflow: selects ? retouch rounds ? approvals ? finals ? delivery specifications.
• Maintain single-source-of-truth (SSOT) standards, including folder structure, file naming, permissions, version control, and basic metadata/tagging.
• Define and enforce a clear definition of done for assets (on spec, approved, correctly named, stored in SSOT, deliverable-ready).
• Ensure final assets are delivered, findable, and usable weeks ahead of launch, not at the last minute.