Responsibilities

• Lead the planning, coordination, and execution of high-profile, client-hosted events, ensuring seamless operations in a high-pressure environment.
• Oversee all event elements, including venue selection, logistics, creative direction, vendor management, production execution, and post-event evaluations.
• Develop and manage production timelines, run-of-show schedules, and contingency plans to ensure flawless event delivery.
• Ensure all event components uphold the highest standard of execution, aligning with both the client’s and our agency’s brand and quality expectations.
• Travel as needed for on-site event execution, offering hands-on leadership and problem-solving in fast-paced environments.
• Serve as a point of contact between our agency and the client, acting as a trusted advisor and event execution expert against assigned projects.
• Communicate effectively with client stakeholders, internal teams, and external vendors to ensure strategic alignment and a seamless planning process.
• Provide regular status updates, offering clear insights into event progress, challenges, and solutions.
• Work collaboratively with client leadership to understand their objectives, ensuring events are both strategically impactful and aligned with business goals.
• Evaluate when additional agency support is required, acting as a liaison to bring in the necessary resources and expertise.

Requirements

• 6 plus years of experience in high-profile event production, preferably within financial services and preferably with conference and sports & entertainment hospitality experience.
• Self starter who can work independently as event planning counterparts will not be in the same office.
• Exceptional verbal and written communication skills—must be clear, concise, and professional in all interactions.
• Proven ability to manage complex travel logistics and high-profile guest services with attention to detail and discretion.
• Strong organizational skills with the ability to manage multiple projects simultaneously and meet tight deadlines.
• Experience working with C-Suite executives or high-net-worth individuals preferred.
• Proven ability to develop and present high-level reporting to senior leadership.
• Problem-solving mindset with the ability to remain calm under pressure.
• Ability to work flexible hours, including evenings, weekends, as required.
• Embedded with the client in their Miami (preferably) or West Palm office a minimum of four days per week.

Preferred

• Extraordinary — both as a professional and a human.
• Detail-oriented — you leave nothing to chance.
• Creative problem solver — you adapt, troubleshoot, and deliver.