Responsibilities

• Own the event project and event campaign plan from kickoff to wrap — build and maintain timelines, task lists, draft email copy, send out invites, create graphic and marketing material requests and owners (DRIs) in Asana
• Track deliverables, deadlines across workstreams (venue, swag, materials, staffing) and flag risks before they become problems
• Own the events calendar and keep all stakeholders aligned with clear status updates and a single source of truth for each event
• Coordinate vendors, internal teams, and contractors to keep everyone on schedule
• Run pre-event check-ins and post-event debriefs; capture learnings and maintain reusable checklists/templates for future events
• Travel required to host pop ups, dinners, activations, transport marketing materials (flyers, swag, etc) and provide on site event support
• Confirm venue bookings, vendors, staff, and happy hour spaces
• Place and track swag orders (hats, totes, stickers, banners) and confirm delivery before event day
• Prepare event materials: QR code signage, flyers, branded menus, photo props
• Set up check-in tooling (e.g., Luma app) and any booking sheets for filming stations

Requirements

• Prior experience with events, hospitality, brand activations, or field marketing
• Project management experience, able to build timelines, track tasks and owners, and keep multiple workstreams on schedule
• Familiarity with project management / collaboration tools (Asana preferred; Google Sheets, Airtable, etc.)
• Highly organized with strong attention to logistical detail
• Comfortable managing multiple moving parts simultaneously (check-in + filming queues + attendee questions)
• Friendly, personable, and confident talking to founders, creators, and prospects
• Comfortable with light event tech (check-in apps, QR codes, tablets, shared tracking sheets)
• Able to lift, move and transport event materials (swag boxes, banners, stands)
• Available to work full event days, including evenings; reliable transportation to venues
• Requirement: interest in or familiarity with AI / creator tools and ability to use AI to streamline workstreams where possible

Preferred

• Great relationship-building capabilities
• Strong written and verbal communication
• Curiosity and resourcefulness
• Comfort with ambiguity and startup pace
• Attention to detail project management, including timely outreach and follow-up
• Ability to take initiative and learn fast