Responsibilities

• Support the Communications team by scheduling internal and external meetings, managing team communications, taking minutes, and following up on action items.
• Coordinate project kick-off and key program meetings with the Preservation team by scheduling meetings, circulating agendas, taking minutes, and following up on action items.
• Maintain department calendars by tracking key dates, events, and projects.
• Track and update internal documents and brand reference materials, including PowerPoint templates and the fact sheet.
• Assist with basic design updates to print-ready materials such as business cards, stationery, brochures, and related collateral in InDesign.
• Liaise with external vendors as needed, including photographers and printers.
• Support digital content workflows across the website, social media, and e-news.
• Support the Communications team with budgets, invoices, and expense tracking.
• Track and manage off-site storage and in-house inventory of swag and key marketing materials, including magazines, special publications, brochures, and other collateral overseen by the Communications team.
• Manage deliveries of swag and marketing materials to the office.

Requirements

• 1-3 years of experience in communications or similar office environment.
• Bachelor's degree.
• Computer fluency in Microsoft environment (Outlook, Word, Excel, and PowerPoint).

Preferred

• Website admin, html, and database skills a plus.

Benefits

• WMF offers a comprehensive and highly competitive compensation and benefits package, including paid time off, wellness and sick leave, paid holidays, and a wide range of insurance benefits such as medical, dental, vision, and life insurance.
• We also provide a robust retirement plan and the opportunity to work in a hybrid environment, as workload permits, and more.